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Title
Text copied to clipboard!Commercial Operations Administrator
Description
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We are looking for a Commercial Operations Administrator to join our dynamic team and play a pivotal role in supporting the smooth execution of commercial activities within our organization. The ideal candidate will be responsible for coordinating and optimizing administrative processes related to sales, contracts, client communications, and reporting. This position requires a detail-oriented professional who can manage multiple tasks, ensure compliance with company policies, and provide exceptional support to the commercial team.
As a Commercial Operations Administrator, you will be expected to maintain accurate records, assist in the preparation of proposals and contracts, and facilitate communication between internal departments and external clients. You will also be responsible for monitoring key performance indicators, preparing regular reports for management, and identifying opportunities to improve operational efficiency. Your ability to work independently, prioritize tasks, and adapt to changing business needs will be essential to your success in this role.
Key aspects of the role include supporting sales teams with administrative tasks, managing customer databases, processing orders, and ensuring that all documentation is complete and compliant with company standards. You will also coordinate meetings, prepare agendas, and follow up on action items to ensure timely completion. Strong communication skills, both written and verbal, are required, as you will interact with clients, vendors, and colleagues at all levels of the organization.
The ideal candidate will have experience in a commercial or administrative role, excellent organizational skills, and proficiency in office software such as Microsoft Office Suite and CRM systems. A proactive approach to problem-solving, attention to detail, and the ability to handle confidential information with discretion are also important qualities for this position. If you are looking for an opportunity to contribute to the success of a growing company and develop your career in commercial operations, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Coordinate and support daily commercial operations
- Maintain and update customer and sales databases
- Prepare and process sales orders, contracts, and proposals
- Monitor and report on key performance indicators
- Ensure compliance with company policies and procedures
- Facilitate communication between internal teams and external clients
- Organize meetings, prepare agendas, and document action items
- Assist with the preparation of presentations and reports
- Identify and implement process improvements
- Provide administrative support to the commercial team
Requirements
Text copied to clipboard!- Proven experience in an administrative or commercial operations role
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite and CRM systems
- Attention to detail and high level of accuracy
- Ability to handle confidential information with discretion
- Problem-solving and critical thinking skills
- Ability to work independently and as part of a team
- Time management skills and ability to meet deadlines
- Bachelor’s degree in business administration or related field preferred
Potential interview questions
Text copied to clipboard!- What experience do you have in commercial operations or administration?
- How do you prioritize multiple tasks with tight deadlines?
- Describe your experience with CRM systems and data management.
- How do you ensure accuracy and compliance in your work?
- Can you provide an example of a process improvement you implemented?
- How do you handle confidential or sensitive information?
- Describe your approach to supporting a sales or commercial team.
- What motivates you to work in commercial operations?
- How do you handle communication between different departments?
- What office software are you most proficient in?
