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Title
Text copied to clipboard!Property Records Specialist
Description
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We are looking for a detail-oriented Property Records Specialist to join our team. In this role, you will be responsible for managing, organizing, and maintaining property records and related documentation for our organization. You will ensure the accuracy, security, and accessibility of all property-related files, including deeds, titles, leases, tax records, and other legal documents. The ideal candidate will have a strong understanding of property management processes, excellent organizational skills, and the ability to work with confidential information. You will collaborate with internal departments, external agencies, and clients to facilitate property transactions and resolve discrepancies in records. Your responsibilities will also include updating databases, preparing reports, and assisting with audits or compliance reviews. Attention to detail, strong communication skills, and proficiency with record-keeping software are essential for success in this position. This is an excellent opportunity for someone interested in real estate administration, property management, or legal documentation to build a rewarding career in a dynamic and supportive environment.
Responsibilities
Text copied to clipboard!- Maintain and update property records and documentation.
- Verify the accuracy of deeds, titles, and legal documents.
- Organize and file property-related paperwork both digitally and physically.
- Assist with property transactions and coordinate with relevant parties.
- Prepare reports and summaries for management or regulatory agencies.
- Respond to internal and external requests for property information.
- Ensure compliance with legal and organizational standards.
- Support audits and compliance reviews as needed.
- Resolve discrepancies or issues in property records.
- Collaborate with other departments and external agencies.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Experience in property management, real estate, or records management.
- Strong organizational and time management skills.
- Attention to detail and accuracy in record-keeping.
- Proficiency with office software and database management.
- Ability to handle confidential information with discretion.
- Excellent written and verbal communication skills.
- Familiarity with legal documents related to property.
- Problem-solving skills and ability to resolve discrepancies.
- Ability to work independently and as part of a team.
Potential interview questions
Text copied to clipboard!- What experience do you have with property records or documentation?
- How do you ensure accuracy and attention to detail in your work?
- Describe your experience with database or records management software.
- How do you handle confidential or sensitive information?
- Can you provide an example of resolving a discrepancy in records?
- What steps do you take to stay organized when managing multiple files?
- Are you familiar with legal documents related to property transactions?
- How do you prioritize tasks when faced with tight deadlines?
- Describe your experience working with internal teams or external agencies.
- What motivates you to work in property records management?
