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Title
Text copied to clipboard!Documentation Management Coordinator
Description
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We are looking for a Documentation Management Coordinator who will be responsible for the effective management, organization, and control of all types of documentation within the company. Your primary task will be to ensure proper storage, systematization, and timely updating of documents, as well as monitoring their compliance with internal and external requirements. You will interact with various departments to collect, process, and transfer documentation, while ensuring adherence to security standards and confidentiality of information. Your role is crucial in maintaining transparency and orderliness of processes, which contributes to increasing the overall efficiency of the organization. We expect the candidate to be detail-oriented, organized, and capable of handling large volumes of information. Knowledge of modern document management systems and proficiency in office software will be an advantage. If you are ready to take responsibility for documentation management and want to grow in this field, we would be glad to have you on our team.
Responsibilities
Text copied to clipboard!- Organize and systematize company documentation
- Ensure proper storage and updating of documents
- Coordinate with various departments for document collection and transfer
- Ensure documentation compliance with internal and external requirements
- Maintain confidentiality and security of information
- Keep records and reporting on documentation
- Train employees on document handling procedures
- Participate in developing and improving document workflow processes
- Monitor document retention and disposal deadlines
- Prepare documentation for audits and inspections
Requirements
Text copied to clipboard!- At least 2 years of experience with documentation management
- Knowledge of document management systems (DMS)
- Proficiency in office software
- Attention to detail and organizational skills
- Ability to handle large volumes of information
- Knowledge of regulatory requirements for document flow
- Good communication and teamwork skills
- Responsibility and initiative
- Ability to work in multitasking environments
- Higher education is a plus
Potential interview questions
Text copied to clipboard!- What experience do you have with document management systems?
- What methods do you use to organize document flow?
- How do you ensure document confidentiality?
- Tell us about your experience interacting with other departments.
- How do you handle large volumes of documents?
- Which software products for document management do you know?
- How do you control document retention periods?
- Describe a situation where you improved the document workflow process.
