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Title

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Meeting Planner

Description

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We are looking for a detail-oriented and experienced Meeting Planner to join our team. The successful candidate will be responsible for planning and organizing meetings and events from start to finish. This includes selecting venues, coordinating with vendors, creating and managing budgets, developing event programs, overseeing registration processes, and ensuring that all events run smoothly and meet organizational goals. The Meeting Planner will also be responsible for negotiating contracts, managing event logistics, and coordinating with internal and external stakeholders to ensure successful events. The ideal candidate has excellent organizational skills, strong communication skills, and a keen eye for detail. They should also be able to handle stress and remain calm under pressure.

Responsibilities

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  • Plan and organize meetings and events from start to finish.
  • Select venues and coordinate with vendors.
  • Create and manage event budgets.
  • Develop event programs and oversee registration processes.
  • Negotiate contracts and manage event logistics.
  • Coordinate with internal and external stakeholders.
  • Ensure all events run smoothly and meet organizational goals.
  • Handle stress and remain calm under pressure.
  • Maintain records of event aspects, including financial details.
  • Conduct post-event evaluations to determine how future events could be improved.

Requirements

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  • Bachelor's degree in hospitality management or related field.
  • Proven experience as a Meeting Planner or similar role.
  • Excellent organizational and project management skills.
  • Strong communication and negotiation skills.
  • Ability to handle stress and remain calm under pressure.
  • Detail-oriented with a keen eye for accuracy.
  • Proficiency in event planning software.
  • Ability to manage multiple projects simultaneously.
  • Strong problem-solving skills.
  • Ability to travel as needed.

Potential interview questions

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  • Can you describe your experience with event planning software?
  • How do you handle stress and pressure during an event?
  • Can you provide an example of a successful event you planned and executed?
  • How do you manage multiple projects simultaneously?
  • What strategies do you use to negotiate contracts with vendors?