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Title
Text copied to clipboard!Real Estate Administrative Assistant
Description
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We are looking for a detail-oriented and proactive Real Estate Administrative Assistant to join our team. In this role, you will provide essential administrative support to real estate agents, brokers, and office staff, ensuring smooth daily operations and exceptional client service. Your responsibilities will include managing schedules, preparing documents, coordinating communications, and assisting with marketing efforts. The ideal candidate is organized, efficient, and possesses excellent communication skills. You will be responsible for maintaining accurate records, handling confidential information, and supporting the team in various administrative tasks. This position requires proficiency in office software, the ability to multitask, and a customer-focused attitude. Experience in real estate or a related field is preferred but not required. As a Real Estate Administrative Assistant, you will play a key role in supporting property transactions, managing listings, and ensuring compliance with industry regulations. You will interact with clients, vendors, and other stakeholders, providing timely and professional assistance. Your attention to detail and ability to prioritize tasks will contribute to the overall success of the team. If you are looking for a dynamic work environment and opportunities for growth in the real estate industry, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Manage and organize agent and office schedules
- Prepare and process real estate documents and contracts
- Coordinate communications between clients, agents, and vendors
- Maintain and update property listings and databases
- Assist with marketing materials and social media posts
- Handle incoming calls, emails, and inquiries
- Support transaction management and compliance processes
- Order office supplies and manage inventory
- Schedule property showings and open houses
- Maintain accurate and confidential records
- Assist with onboarding new agents and staff
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Previous administrative or office experience, preferably in real estate
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency with Microsoft Office Suite and office equipment
- Attention to detail and accuracy
- Ability to handle confidential information with discretion
- Customer service orientation
- Familiarity with real estate software is a plus
- Ability to work independently and as part of a team
- Strong problem-solving skills
Potential interview questions
Text copied to clipboard!- What experience do you have in administrative support roles?
- Are you familiar with real estate documents and processes?
- How do you prioritize multiple tasks with tight deadlines?
- Describe your experience with office software and technology.
- How do you handle confidential or sensitive information?
- What strategies do you use to provide excellent customer service?
- Have you managed schedules or coordinated events before?
- Are you comfortable working in a fast-paced environment?
- How do you ensure accuracy in your work?
- What interests you about working in real estate?
