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Real Estate Transaction Coordinator


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We are looking for a detail-oriented and experienced Real Estate Transaction Coordinator to manage real estate transactions from start to finish and ensure that they close in a timely manner. The Transaction Coordinator will be responsible for coordinating inspections, assisting with escrow paperwork, and managing client files. The ideal candidate will have a strong understanding of the real estate industry, excellent communication skills, and the ability to manage multiple tasks simultaneously. This role requires a high level of professionalism and customer service, as the Transaction Coordinator will be interacting with agents, clients, and other parties involved in the transaction.


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  • Manage all aspects of real estate transactions process from processing sales and purchases agreements to closing.
  • Coordinate property inspections.
  • Ensure compliance with legal and organizational standards and guidelines.
  • Communicate with clients, agents, and other parties to ensure that all necessary steps are taken.
  • Prepare necessary paperwork and documentation.
  • Coordinate with the escrow company and lenders to ensure smooth closings.
  • Maintain detailed and accurate transaction records.
  • Monitor deadlines and provide timely updates to relevant parties.
  • Manage client files and ensure that all necessary documentation is included.
  • Provide exceptional customer service to clients.


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  • Proven experience as a Real Estate Transaction Coordinator or similar role.
  • Strong understanding of real estate transactions and legal procedures.
  • Excellent organizational and multitasking skills.
  • Strong communication and customer service skills.
  • Ability to work under pressure and meet deadlines.
  • Proficiency in Microsoft Office and property management software.
  • Attention to detail and problem-solving skills.
  • Real estate license or willingness to obtain one.
  • High school diploma; BSc in Real Estate or relevant field is a plus.

Potential interview questions

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  • What experience do you have with real estate transactions?
  • How do you handle high-pressure situations and tight deadlines?
  • Can you describe a time when you had to coordinate multiple tasks simultaneously?
  • How do you ensure compliance with legal and organizational standards in your work?
  • What strategies do you use to provide exceptional customer service?