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Title
Text copied to clipboard!Real Estate Administrator
Description
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We are looking for a detail-oriented Real Estate Administrator to join our team and support the daily operations of our real estate office. The ideal candidate will be responsible for managing administrative tasks, coordinating with clients and agents, and ensuring that all documentation and processes are handled efficiently and accurately. As a Real Estate Administrator, you will play a crucial role in maintaining the smooth functioning of the office, supporting sales and leasing activities, and providing excellent customer service to clients and stakeholders. Key duties include preparing and processing real estate documents, maintaining property listings, scheduling appointments and showings, and assisting with marketing efforts. You will also be responsible for managing office supplies, handling correspondence, and ensuring compliance with legal and regulatory requirements. The successful candidate should have strong organizational and communication skills, proficiency with office software and real estate management systems, and the ability to multitask in a fast-paced environment. Previous experience in real estate administration or a related field is highly desirable. If you are proactive, reliable, and passionate about supporting a dynamic real estate team, we encourage you to apply for this rewarding position.
Responsibilities
Text copied to clipboard!- Manage and organize real estate documents and files
- Coordinate appointments, showings, and meetings for agents
- Maintain and update property listings and databases
- Assist with marketing materials and online property postings
- Handle client inquiries and provide excellent customer service
- Ensure compliance with legal and regulatory requirements
- Process contracts, leases, and other real estate documents
- Order and manage office supplies and equipment
- Support agents with administrative tasks and reporting
- Liaise with vendors, clients, and service providers
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Previous experience in real estate administration or office management
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office and real estate management software
- Attention to detail and accuracy in documentation
- Ability to work independently and as part of a team
- Knowledge of real estate processes and terminology
- Customer service orientation
- Ability to handle confidential information with discretion
Potential interview questions
Text copied to clipboard!- What experience do you have in real estate administration?
- How do you prioritize multiple tasks in a fast-paced environment?
- Are you familiar with real estate management software?
- Describe a time you handled a difficult client or situation.
- How do you ensure accuracy in documentation?
- What strategies do you use to stay organized?
- Are you comfortable supporting multiple agents simultaneously?
- How do you handle confidential or sensitive information?
- What motivates you to work in real estate?
- Are you available to work flexible hours if needed?
