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We are looking for a competent Administrator to help with the organization and running of the daily administrative operations of our company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities include managing office supplies stock and placing orders, preparing regular reports (e.g. expenses and office budgets) and organizing company records, maintaining and updating company databases, organizing a filing system for important and confidential company documents, answering queries by employees and clients, updating office policies as needed, maintaining a company calendar and scheduling appointments, distributing and storing correspondence (e.g. letters, emails and packages), preparing reports and presentations with statistical data, as required, and arranging travel and accommodations for executives.


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  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as required
  • Arrange travel and accommodations for executives
  • Maintain and update company databases


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  • Proven experience as an administrator
  • Knowledge of office policies and procedures
  • Experience with office management tools
  • Proficiency in MS Office
  • Experience with office equipment
  • Strong communication and interpersonal skills
  • Strong organizational and time-management skills
  • Ability to multitask and prioritize work
  • Attention to detail
  • Problem-solving skills

Potential interview questions

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  • How do you handle pressure?
  • How do you prioritize your work?
  • What is your experience with administrative tasks?
  • How do you handle confidential information?
  • What office management software are you familiar with?