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Title
Text copied to clipboard!City Clerk
Description
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We are looking for a dedicated and detail-oriented City Clerk to join our municipal team. The City Clerk will be responsible for maintaining and safeguarding all official city records, ensuring compliance with local, state, and federal regulations, and providing administrative support to the city council and other municipal departments. This role requires a high level of integrity, organizational skills, and the ability to manage multiple tasks simultaneously. The ideal candidate will have a strong background in public administration, excellent communication skills, and a commitment to serving the community. As the City Clerk, you will be the custodian of the city's legislative history, managing records of city council meetings, ordinances, resolutions, and other official documents. You will also be responsible for coordinating municipal elections, processing public records requests, and ensuring that all city operations comply with applicable laws and regulations. This position requires a proactive approach to problem-solving, the ability to work independently, and a keen attention to detail. If you are passionate about public service and have the skills and experience necessary to excel in this role, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Maintain and safeguard all official city records.
- Ensure compliance with local, state, and federal regulations.
- Provide administrative support to the city council and other municipal departments.
- Manage records of city council meetings, ordinances, and resolutions.
- Coordinate municipal elections.
- Process public records requests.
- Ensure city operations comply with applicable laws and regulations.
- Prepare and distribute agendas and minutes for city council meetings.
- Administer oaths of office to elected officials.
- Maintain and update the city code of ordinances.
- Assist in the preparation of the city budget.
- Oversee the publication of legal notices.
- Manage the city's records retention and destruction schedule.
- Provide information and assistance to the public regarding city operations.
- Coordinate special projects and initiatives as assigned.
- Serve as a liaison between the city council and the public.
- Ensure the accuracy and accessibility of city records.
- Develop and implement policies and procedures for records management.
- Assist in the development and implementation of city policies.
- Perform other duties as assigned.
Requirements
Text copied to clipboard!- Bachelor's degree in public administration, business administration, or a related field.
- Minimum of 3-5 years of experience in a municipal or government setting.
- Strong knowledge of local, state, and federal regulations.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks simultaneously.
- High level of integrity and professionalism.
- Proficiency in Microsoft Office Suite and records management software.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Experience with records management and retention.
- Knowledge of municipal election procedures.
- Ability to interpret and apply laws, regulations, and policies.
- Strong problem-solving and analytical skills.
- Ability to maintain confidentiality of sensitive information.
- Customer service-oriented with a commitment to serving the community.
- Experience in budget preparation and administration.
- Ability to develop and implement policies and procedures.
- Strong interpersonal skills and the ability to work with diverse groups.
- Certification as a Municipal Clerk (CMC) or Master Municipal Clerk (MMC) is preferred.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with records management and retention?
- How do you ensure compliance with local, state, and federal regulations?
- What strategies do you use to manage multiple tasks simultaneously?
- Can you provide an example of a time when you had to handle a difficult public records request?
- How do you maintain the accuracy and accessibility of city records?
- What experience do you have with coordinating municipal elections?
- How do you handle confidential or sensitive information?
- Can you describe a time when you had to develop and implement a new policy or procedure?
- How do you stay updated on changes in laws and regulations that affect city operations?
- What steps do you take to provide excellent customer service to the public?
- How do you prioritize your tasks and responsibilities?
- Can you describe your experience with budget preparation and administration?
- What do you believe are the most important qualities for a City Clerk to possess?
- How do you handle conflicts or disagreements within the city council or with the public?
- Can you provide an example of a special project or initiative you coordinated?
- How do you ensure the integrity and security of official city records?
- What experience do you have with preparing and distributing agendas and minutes for meetings?
- How do you approach problem-solving and decision-making in your role?
- Can you describe your experience with records management software?
- What motivates you to work in public service?