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Title
Text copied to clipboard!City Clerk
Description
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We are looking for a dedicated and professional City Clerk to join our municipal team. The City Clerk serves as the key administrative officer for the city, responsible for maintaining all official records, including ordinances, resolutions, and minutes of City Council meetings. This role is pivotal in ensuring the transparency and accountability of city operations, facilitating effective communication between the city's departments, the public, and elected officials. The ideal candidate will have a strong background in public administration, exceptional organizational skills, and a deep commitment to public service. The City Clerk plays a crucial role in the electoral process, overseeing the administration of municipal elections, and ensuring compliance with federal, state, and local statutes. This position requires a high level of discretion, integrity, and the ability to work under pressure while managing multiple priorities. With a focus on enhancing public access to municipal records and improving administrative processes, the City Clerk will contribute significantly to the efficient and effective governance of the city.
Responsibilities
Text copied to clipboard!- Maintain and safeguard all official city records and documents.
- Prepare agendas and minutes for City Council meetings.
- Oversee the administration of municipal elections in accordance with legal requirements.
- Serve as the custodian of the city seal and official city documents.
- Facilitate the publication of legal notices and ordinances as required.
- Respond to public requests for information and records in a timely manner.
- Administer oaths of office to elected and appointed officials.
- Coordinate the codification and updating of the municipal code.
- Manage the city's records retention schedule and document archiving processes.
- Serve as a liaison between the public, elected officials, and city departments.
- Ensure compliance with federal, state, and local statutes and regulations.
- Assist in the preparation of the city's annual budget.
- Conduct research and prepare reports as directed by the City Council or City Manager.
- Participate in professional development opportunities to stay current with best practices in municipal governance.
- Implement policies and procedures for efficient office operations.
- Supervise and train clerical staff as necessary.
Requirements
Text copied to clipboard!- Bachelor's degree in Public Administration, Political Science, or a related field.
- Minimum of three years of experience in a clerical or administrative role, preferably in a government setting.
- Strong understanding of municipal government operations and legal requirements.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in office software, including word processing, spreadsheets, and databases.
- Ability to maintain confidentiality and exercise discretion.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and work under pressure.
- Experience in records management and document archiving.
- Knowledge of the electoral process and experience overseeing elections.
- Ability to work independently and as part of a team.
- Flexibility to attend evening meetings or events as required.
- Certification as a Municipal Clerk is preferred.
- Commitment to public service and community engagement.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with records management and how you ensure their accuracy and security?
- How have you handled a situation where you had to manage multiple priorities with tight deadlines?
- What strategies do you use to stay current with changes in federal, state, and local statutes affecting city operations?
- Can you provide an example of a time when you improved a process or procedure within your office?
- How do you approach handling sensitive or confidential information?
- Describe your experience with supervising or training staff.
- What experience do you have in managing public elections?
- How do you ensure effective communication between the public, elected officials, and city departments?
- What do you see as the biggest challenge facing municipal clerks today?
- How would you handle a situation where you received a public records request that included sensitive information?