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Title
Text copied to clipboard!Deputy City Clerk
Description
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We are looking for a detail-oriented and organized Deputy City Clerk to support the City Clerk in the administration of municipal records, public meetings, and official city documents. The Deputy City Clerk plays a vital role in ensuring the smooth operation of city government by maintaining accurate records, preparing agendas and minutes, and providing excellent customer service to the public and city officials. This position requires a high level of integrity, discretion, and the ability to handle confidential information. The Deputy City Clerk will assist in the preparation and distribution of official notices, manage public records requests, and ensure compliance with local, state, and federal regulations. The ideal candidate will have strong written and verbal communication skills, proficiency with office software, and the ability to work independently as well as part of a team. Responsibilities include attending city council meetings, recording proceedings, and assisting with elections and other civic processes. The Deputy City Clerk must be able to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment. This role offers the opportunity to contribute to the effective governance of the city and to interact with a diverse range of stakeholders. Previous experience in municipal government or a related field is preferred, but not required. Training and professional development opportunities are available for the right candidate. If you are committed to public service and have a passion for supporting transparent and efficient government operations, we encourage you to apply for this rewarding position.
Responsibilities
Text copied to clipboard!- Assist the City Clerk in managing official city records and documents
- Prepare and distribute agendas and minutes for city council meetings
- Attend and record proceedings at public meetings
- Respond to public records requests in accordance with legal requirements
- Ensure compliance with local, state, and federal regulations
- Assist with the administration of municipal elections
- Maintain confidentiality of sensitive information
- Provide customer service to the public and city officials
- Support the preparation and posting of official notices
- Coordinate with other city departments as needed
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree preferred
- Experience in administrative or clerical roles, preferably in government
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency with office software (e.g., Microsoft Office Suite)
- Ability to handle confidential information with discretion
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Flexibility to attend evening meetings as required
- Knowledge of municipal government procedures is a plus
Potential interview questions
Text copied to clipboard!- What experience do you have with recordkeeping or document management?
- Have you worked in a government or public service environment before?
- How do you handle confidential or sensitive information?
- Describe your experience preparing meeting agendas or minutes.
- Are you comfortable attending and recording public meetings?
- What office software are you proficient in?
- How do you prioritize tasks when faced with multiple deadlines?
- Can you provide an example of excellent customer service you have delivered?
- Are you familiar with public records laws or regulations?
- Why are you interested in working as a Deputy City Clerk?
