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Title
Text copied to clipboard!Deputy City Clerk
Description
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We are looking for a dedicated and detail-oriented Deputy City Clerk to join our municipal team. In this role, you will assist the City Clerk in maintaining official city records, preparing agendas, and ensuring compliance with local, state, and federal regulations. The Deputy City Clerk plays a vital role in supporting the smooth operation of city governance by providing administrative support, managing public records, and facilitating communication between city departments and the public. This position requires a high level of organization, discretion, and the ability to handle multiple tasks simultaneously. As a Deputy City Clerk, you will be responsible for ensuring transparency and accessibility in city operations, which are essential for fostering trust and engagement within the community. Your duties will include preparing and distributing meeting agendas, recording minutes, managing public records requests, and assisting with elections and other civic processes. You will also serve as a point of contact for residents seeking information or assistance related to city services. The ideal candidate will have strong communication skills, a keen eye for detail, and a commitment to public service. Experience in municipal government or a related field is preferred, but we are willing to train the right candidate who demonstrates a passion for serving their community. If you are a motivated individual with a desire to contribute to the effective functioning of local government, we encourage you to apply for this rewarding position.
Responsibilities
Text copied to clipboard!- Assist in preparing and distributing city council meeting agendas and minutes.
- Maintain and organize official city records and documents.
- Respond to public records requests in a timely and accurate manner.
- Support the City Clerk in coordinating municipal elections.
- Ensure compliance with local, state, and federal regulations.
- Serve as a liaison between city departments and the public.
- Provide administrative support to city officials and staff.
- Assist in drafting and reviewing city ordinances and resolutions.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Experience in administrative or clerical roles, preferably in government.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Knowledge of municipal government operations and procedures is a plus.
- Ability to handle sensitive information with discretion.
- Commitment to providing excellent public service.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with record-keeping and document management?
- How do you ensure accuracy and attention to detail in your work?
- Have you ever worked in a government or public service role before?
- How would you handle a situation where a resident is upset about a delayed response?
- What strategies do you use to manage multiple tasks and deadlines effectively?
