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Assistant City Clerk


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We are looking for a dedicated and organized Assistant City Clerk to join our team. The Assistant City Clerk will be responsible for assisting the City Clerk in managing and maintaining all city records, including meeting minutes, ordinances, resolutions, contracts, and other official documents. The Assistant City Clerk will also assist in preparing agendas for city council meetings, coordinating with various city departments, and providing administrative support to the City Clerk. The ideal candidate for this position is detail-oriented, has excellent organizational skills, and has a strong understanding of municipal operations and procedures. This position requires a high level of discretion and confidentiality.


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  • Assist the City Clerk in managing and maintaining all city records.
  • Prepare agendas for city council meetings.
  • Coordinate with various city departments.
  • Provide administrative support to the City Clerk.
  • Ensure compliance with city, state, and federal regulations.
  • Assist in the preparation of city budgets.
  • Attend city council meetings and record minutes.
  • Assist in the administration of city elections.
  • Respond to public requests for information and records.
  • Maintain confidentiality of sensitive information.


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  • High school diploma or equivalent.
  • Experience in administrative roles.
  • Knowledge of municipal operations and procedures.
  • Excellent organizational skills.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Proficiency in Microsoft Office Suite.
  • Ability to work well under pressure.
  • Attention to detail.
  • Ability to multitask.

Potential interview questions

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  • What experience do you have in administrative roles?
  • How do you maintain organization in a busy office environment?
  • Can you describe a time when you had to maintain confidentiality in a professional setting?
  • How do you handle pressure and tight deadlines?
  • What knowledge do you have of municipal operations and procedures?