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Title

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Office Assistant

Description

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We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

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  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Requirements

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  • Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
  • Knowledge of “back-office” computer systems (ERP software)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
  • High School diploma; additional qualifications in Office Administration are a plus

Potential interview questions

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  • How do you handle pressure?
  • How do you stay organized?
  • What computer skills do you have and how have you implemented them in the past?
  • Can you describe a time when you had to deal with a difficult coworker or client?
  • How do you prioritize your work?