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Title
Text copied to clipboard!Municipal Secretary
Description
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We are looking for a dedicated and organized Municipal Secretary to join our local government team. The Municipal Secretary plays a crucial role in ensuring the smooth operation of municipal administrative functions, maintaining accurate public records, and providing essential support to municipal officials and the public. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
As a Municipal Secretary, you will be responsible for managing and maintaining official municipal documents, including meeting minutes, ordinances, resolutions, and public notices. You will coordinate and attend municipal meetings, accurately recording discussions and decisions, and ensuring timely distribution of meeting materials. Additionally, you will assist in preparing agendas, scheduling meetings, and providing administrative support to elected officials and municipal departments.
Your role will also involve interacting with the public, responding to inquiries, providing information on municipal procedures, and assisting residents with accessing public records. You will ensure compliance with applicable laws and regulations regarding public records management, transparency, and open meetings. Furthermore, you will oversee the proper filing, indexing, and archiving of municipal documents, ensuring their accessibility and preservation.
The Municipal Secretary will collaborate closely with various municipal departments, including finance, planning, public works, and legal services, to facilitate effective communication and coordination of municipal activities. You will also assist in the preparation and dissemination of municipal communications, including newsletters, press releases, and website updates.
To succeed in this role, you must demonstrate strong communication skills, both written and verbal, and the ability to work effectively with diverse stakeholders. You should be proficient in office software applications, records management systems, and possess a solid understanding of municipal governance structures and procedures.
We offer a supportive and collaborative work environment, opportunities for professional development, and the chance to contribute meaningfully to the community. If you are passionate about public service, committed to transparency and accountability, and possess the necessary administrative expertise, we encourage you to apply for this rewarding position.
Join our team and play a vital role in supporting the effective governance and administration of our municipality. Your contributions will directly impact the efficiency, transparency, and responsiveness of local government, ultimately benefiting the residents and community we serve.
Responsibilities
Text copied to clipboard!- Maintain and manage official municipal records and documents.
- Prepare agendas and attend municipal meetings, recording accurate minutes.
- Ensure compliance with public records laws and transparency regulations.
- Assist residents and the public with accessing municipal information and records.
- Coordinate communication between municipal departments and elected officials.
- Oversee proper filing, indexing, and archiving of municipal documents.
- Prepare and distribute municipal communications, including newsletters and website updates.
Requirements
Text copied to clipboard!- Proven experience in administrative support or records management.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication abilities.
- Proficiency in office software applications and records management systems.
- Knowledge of municipal governance structures and procedures.
- Ability to handle sensitive information with discretion and confidentiality.
- Strong interpersonal skills and ability to interact effectively with the public.
Potential interview questions
Text copied to clipboard!- Can you describe your experience managing public records and documents?
- How do you ensure accuracy and confidentiality when handling sensitive information?
- What strategies do you use to effectively organize and archive municipal records?
- How would you handle a situation where a resident requests access to confidential municipal information?
- Can you provide an example of how you have successfully coordinated communication between multiple departments?
