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Title
Text copied to clipboard!Junior Specialist in Freight Manifesting and Invoicing Team
Description
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We are looking for a motivated and detail-oriented Junior Specialist to join our Freight Manifesting and Invoicing Team. In this entry-level position, you will play a crucial role in supporting the logistics and finance departments by ensuring accurate freight documentation and timely invoicing. You will be responsible for preparing, reviewing, and processing freight manifests, as well as generating and verifying invoices for shipments. Your attention to detail and organizational skills will help maintain the integrity of shipping records and financial transactions.
As a Junior Specialist, you will collaborate closely with other team members, logistics coordinators, and finance professionals to resolve discrepancies, answer queries, and ensure compliance with company policies and industry regulations. You will also assist in maintaining digital and physical records, updating shipment statuses, and communicating with carriers and clients regarding documentation requirements.
This role offers an excellent opportunity to gain hands-on experience in the transportation and logistics sector, with potential for growth and advancement. You will receive training on internal systems and industry best practices, and you will be encouraged to contribute ideas for process improvement. The ideal candidate is a quick learner with strong communication skills, a customer-focused mindset, and the ability to work effectively in a fast-paced environment.
Key responsibilities include data entry, document verification, invoice generation, and supporting the resolution of billing or manifesting issues. You will also participate in regular team meetings, assist with audits, and help ensure that all freight and invoicing activities are completed accurately and on schedule. If you are eager to start your career in logistics and finance, and you thrive on precision and teamwork, we invite you to apply for this dynamic position.
Responsibilities
Text copied to clipboard!- Prepare and review freight manifests for accuracy
- Generate and verify invoices for shipments
- Collaborate with logistics and finance teams to resolve discrepancies
- Maintain digital and physical records of shipments and invoices
- Communicate with carriers and clients regarding documentation requirements
- Assist with audits and compliance checks
- Update shipment statuses in internal systems
- Support the resolution of billing or manifesting issues
- Participate in team meetings and training sessions
- Contribute to process improvement initiatives
Requirements
Text copied to clipboard!- Bachelor’s degree or equivalent experience preferred
- Strong attention to detail and organizational skills
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office and data entry systems
- Ability to work collaboratively in a team environment
- Strong problem-solving skills
- Customer-focused mindset
- Ability to manage multiple tasks and meet deadlines
- Willingness to learn and adapt to new processes
- Experience in logistics or finance is a plus
Potential interview questions
Text copied to clipboard!- What interests you about working in freight manifesting and invoicing?
- Describe your experience with data entry and document verification.
- How do you ensure accuracy in your work?
- Have you worked in a logistics or finance environment before?
- How do you handle tight deadlines and multiple priorities?
- Describe a time you resolved a discrepancy or error in documentation.
- Are you comfortable communicating with clients and carriers?
- What software or systems have you used for record keeping?
- How do you stay organized in a fast-paced environment?
- What are your career goals in logistics or finance?
