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Title

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Operating Assistant

Description

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We are looking for a dedicated and efficient Operating Assistant to join our team. The successful candidate will be responsible for supporting daily operations, coordinating with different departments, and performing administrative tasks. The Operating Assistant will also be expected to assist in the planning and execution of projects, maintain records, and provide support to the management team. This role requires excellent organizational skills, the ability to multitask, and a keen attention to detail. The ideal candidate will have a proactive approach, be able to anticipate needs, and be able to work independently as well as part of a team.

Responsibilities

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  • Support daily operations
  • Coordinate with different departments
  • Perform administrative tasks
  • Assist in the planning and execution of projects
  • Maintain records
  • Provide support to the management team
  • Ensure efficient operation of the office
  • Handle office supplies inventory
  • Assist in budget preparation
  • Manage phone calls and correspondence

Requirements

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  • High school diploma or equivalent
  • Proven experience as an office assistant or in another relevant role
  • Knowledge of office procedures
  • Proficiency in MS Office
  • Excellent organizational and time management skills
  • Strong communication skills
  • Ability to multitask
  • Attention to detail
  • Ability to work independently and as part of a team
  • Proactive approach

Potential interview questions

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  • How do you prioritize your work?
  • Can you describe a time when you had to multitask?
  • How do you handle confidential information?
  • What strategies do you use to stay organized?
  • Can you describe a time when you had to assist in a project from start to finish?