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Title
Text copied to clipboard!Parish Administrator
Description
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We are looking for a Parish Administrator to oversee the daily operations of a parish office and support the clergy and parish community. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple administrative responsibilities while maintaining a welcoming and professional environment. This role is essential in ensuring the smooth functioning of parish activities, communications, and records.
The Parish Administrator will be responsible for coordinating schedules, maintaining parish records, managing communications, and supporting the financial and operational needs of the parish. This position requires discretion, integrity, and a strong commitment to the mission and values of the church. The successful candidate will work closely with clergy, staff, volunteers, and parishioners to foster a collaborative and supportive environment.
Key duties include managing the parish calendar, preparing bulletins and newsletters, handling correspondence, maintaining databases, and ensuring compliance with diocesan and legal requirements. The Parish Administrator may also assist with event planning, facility scheduling, and basic bookkeeping or budget tracking. Strong communication skills, proficiency in office software, and the ability to work independently are essential.
This role offers a unique opportunity to contribute to the spiritual and community life of the parish. The Parish Administrator plays a vital role in supporting the mission of the church and enhancing the experience of parishioners and visitors alike. If you are passionate about serving a faith-based community and possess strong administrative skills, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Manage daily operations of the parish office
- Coordinate parish calendar and schedule events
- Prepare weekly bulletins, newsletters, and correspondence
- Maintain parish records and databases
- Support clergy and staff with administrative tasks
- Handle phone calls, emails, and visitor inquiries
- Assist with financial tracking and basic bookkeeping
- Ensure compliance with diocesan policies and legal requirements
- Order office supplies and manage inventory
- Coordinate volunteers and support parish committees
Requirements
Text copied to clipboard!- Proven experience in administrative or office management roles
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office and database software
- Ability to maintain confidentiality and discretion
- Familiarity with church operations or willingness to learn
- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Ability to work independently and as part of a team
- Strong interpersonal skills and a welcoming demeanor
- Commitment to the mission and values of the parish
Potential interview questions
Text copied to clipboard!- What experience do you have in administrative roles?
- Are you familiar with church or nonprofit operations?
- How do you prioritize tasks when managing multiple responsibilities?
- Describe your experience with Microsoft Office and database systems.
- How do you handle confidential or sensitive information?
- Have you worked with volunteers or community groups before?
- What strategies do you use to stay organized?
- Are you comfortable supporting religious or faith-based activities?
- Can you describe a time you resolved a scheduling conflict?
- What interests you about working in a parish setting?
