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Title
Text copied to clipboard!Project Administrator
Description
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We are looking for a dedicated and detail-oriented Project Administrator to join our team. In this role, you will be responsible for providing administrative support to project managers and project teams, ensuring that all project activities are completed on time and within budget. You will play a key role in coordinating project schedules, resources, equipment, and information, liaising with clients and stakeholders, and preparing necessary documentation. The ideal candidate will have excellent organizational skills, be able to multitask effectively, and possess a strong understanding of project management principles. You will be the backbone of project teams, facilitating communication and workflow, and ensuring that all aspects of the project run smoothly. Your contributions will directly impact the success of our projects, making this role critical to our organization's achievements. We are looking for someone who is proactive, can anticipate project needs, and is committed to delivering high-quality work within tight deadlines. If you are a team player with a passion for project management and looking for an opportunity to grow your skills in a dynamic environment, we would love to hear from you.
Responsibilities
Text copied to clipboard!- Coordinate project schedules, resources, equipment, and information.
- Liaise with clients to identify and define project requirements, scope, and objectives.
- Assist in the preparation of project proposals, timeframes, and budget.
- Monitor project progress and handle any issues that arise.
- Act as the point of contact and communicate project status to all participants.
- Use tools to monitor working hours, plans, and expenditures.
- Create and maintain comprehensive project documentation, plans, and reports.
- Ensure standards and requirements are met through conducting quality assurance tests.
- Organize, attend, and participate in stakeholder meetings.
- Document and follow up on important actions and decisions from meetings.
- Prepare necessary presentation materials for meetings.
- Ensure project deadlines are met.
- Determine project changes.
- Provide administrative support as needed.
- Undertake project tasks as required.
- Develop project strategies.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
Requirements
Text copied to clipboard!- Proven experience as a Project Administrator, Project Coordinator, or similar role.
- Experience in project management, from conception to delivery.
- An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
- Solid organizational skills, including multitasking and time-management.
- Strong client-facing and teamwork skills.
- Familiarity with risk management and quality assurance control.
- Strong working knowledge of Microsoft Project and Microsoft Planner.
- Hands-on experience with project management tools (e.g., Basecamp or Trello).
- BSc in Business Administration or related field.
- PMP / PRINCE II certification is a plus.
- Strong communication and interpersonal skills.
- Strong problem-solving skills.
- Attention to detail.
- Ability to work under pressure.
- Highly motivated and self-directed.
- Experience with budget management.
- Adaptability and flexibility.
- Excellent written and verbal communication skills.
- Ability to lead and inspire a team.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with project management tools and software?
- How do you prioritize tasks in a project?
- Can you give an example of a successful project you were involved in and your role in it?
- How do you handle changes to the project scope or deadlines?
- What strategies do you use to ensure project documentation is accurate and up-to-date?
- How do you manage communication with stakeholders and project team members?
- Can you describe a challenging project situation and how you overcame it?
- What is your approach to risk management in a project?
- How do you ensure that project standards and quality assurance protocols are met?
- What motivates you in a project management role?