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Records Management Specialist


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We are looking for a detail-oriented Records Management Specialist to manage, organize, and protect our company's records. This role involves developing and implementing records management policies, ensuring compliance with legal requirements, and facilitating the efficient management of corporate information. The ideal candidate will have a strong understanding of records management principles, excellent organizational skills, and the ability to maintain confidentiality. They will also be responsible for training staff on records management procedures, conducting audits to ensure compliance, and managing the disposal of obsolete records in accordance with legal requirements.


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  • Develop and implement records management policies and procedures
  • Ensure compliance with legal and regulatory requirements
  • Train staff on records management procedures
  • Conduct audits to ensure compliance with records management policies
  • Manage the disposal of obsolete records
  • Facilitate the efficient management of corporate information
  • Maintain confidentiality of sensitive information
  • Collaborate with IT staff to develop electronic records management systems
  • Coordinate with legal counsel to manage litigation holds
  • Prepare reports on records management activities


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  • Bachelor's degree in Records Management, Information Management, or related field
  • Minimum of 3 years of experience in records management
  • Strong understanding of records management principles
  • Excellent organizational skills
  • Ability to maintain confidentiality
  • Knowledge of legal and regulatory requirements related to records management
  • Experience with electronic records management systems
  • Strong communication skills
  • Ability to train staff on records management procedures
  • Certification in Records Management preferred

Potential interview questions

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  • What experience do you have with electronic records management systems?
  • How do you ensure compliance with records management policies?
  • Can you describe a time when you had to manage a complex records management project?
  • How do you maintain confidentiality when managing sensitive records?
  • What strategies do you use to train staff on records management procedures?