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Title
Text copied to clipboard!Repairs and Maintenance Administrator
Description
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We are looking for a detail-oriented and organized Repairs and Maintenance Administrator to manage and coordinate all aspects of repairs and maintenance within our organization. This role is essential to ensure that our facilities, equipment, and systems operate efficiently and without interruption. You will work closely with technicians, vendors, and other internal departments to plan, follow up, and document maintenance and repair work.
As a Repairs and Maintenance Administrator, you will be responsible for receiving and logging service requests, prioritizing work orders, scheduling technicians, and ensuring that all work is completed according to standards and timelines. You will also manage vendor communications, follow up on parts and material orders, and ensure that all documentation is accurate and up to date.
To succeed in this role, you should have strong communication skills, be solution-oriented, and have an eye for detail. You should also have experience working with maintenance systems (e.g., CMMS) and a good understanding of technical processes. The role also requires the ability to work independently and manage multiple tasks in a dynamic environment.
We offer a stimulating work environment with opportunities for development and training. You will be part of a dedicated team where your contribution makes a difference every day.
Responsibilities
Text copied to clipboard!- Receive and log service requests
- Schedule and coordinate technicians for repairs and maintenance
- Follow up on work orders and ensure completion
- Communicate with vendors and order spare parts
- Update and maintain maintenance systems (CMMS)
- Ensure work complies with safety and quality standards
- Report status and deviations to management
- Participate in preventive maintenance planning
- Archive documentation and service history
- Support technicians with administrative tasks
Requirements
Text copied to clipboard!- High school education, preferably with a technical focus
- Previous experience in administrative maintenance work
- Knowledge of maintenance systems (e.g., CMMS)
- Good computer skills and experience with MS Office
- Ability to work in a structured and independent manner
- Strong communication and collaboration skills
- Fluent in Swedish, both spoken and written
- Basic technical understanding
- Experience working with vendors is a plus
- Driver’s license may be required depending on the workplace
Potential interview questions
Text copied to clipboard!- Do you have experience working with maintenance systems?
- How do you prioritize tasks under pressure?
- Describe a situation where you solved a technical issue administratively.
- How do you manage communication with multiple stakeholders?
- What tools do you use to keep track of work orders?
- Do you have experience working with external vendors?
- How do you ensure documentation is accurate and up to date?
- What type of technical equipment have you worked with before?
- How do you handle deviations in planned maintenance?
- Are you comfortable working in a fast-paced environment?
