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Title
Text copied to clipboard!Senior Clinical Administrative Assistant
Description
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We are looking for a Senior Clinical Administrative Assistant to join our team. The successful candidate will be responsible for managing a wide range of administrative and executive support-related tasks and should be able to work independently with little or no supervision. The Senior Clinical Administrative Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Responsibilities
Text copied to clipboard!- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
- Answering and directing calls to appropriate executives and parties, taking messages.
- Greeting visitors and determining access to appropriate parties.
- Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
- Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
- Prepare reports, collect and analyze information; prepare presentations.
- Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
- Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and expedite orders when necessary.
- Ensure operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed.
Requirements
Text copied to clipboard!- At least 5 years of experience as an Executive Assistant reporting directly to senior management
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
- Bachelor's degree in business administration or related field preferred
- Experience in healthcare industry is a plus
- Ability to work in a fast-paced environment
- Strong knowledge of office procedures and basic accounting processes.
Potential interview questions
Text copied to clipboard!- What strategies do you use to handle large volumes of work?
- How do you prioritize your work?
- Can you describe your experience with executive level calendar management?
- What is your experience with preparing reports and financial data?
- Have you coordinated travel arrangements before?