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Title
Text copied to clipboard!Senior Executive Assistant
Description
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We are looking for a highly organized and proactive Senior Executive Assistant to provide comprehensive administrative support to our senior leadership team. This role requires a detail-oriented professional who can manage complex schedules, coordinate high-level meetings, and handle confidential information with discretion. The ideal candidate will be a strategic partner who anticipates needs, solves problems efficiently, and ensures the smooth operation of executive functions.
As a Senior Executive Assistant, you will be responsible for managing calendars, arranging travel, preparing reports, and facilitating communication between executives and internal or external stakeholders. You will also play a key role in planning and executing executive-level meetings, including board meetings, leadership offsites, and strategic planning sessions. Your ability to prioritize tasks, manage multiple projects simultaneously, and maintain a high level of professionalism will be critical to your success in this role.
This position requires excellent communication skills, both written and verbal, as well as a strong command of office productivity tools such as Microsoft Office Suite and collaboration platforms like Zoom, Slack, and Google Workspace. You should be comfortable working in a fast-paced environment and capable of making sound decisions under pressure. A high degree of discretion and integrity is essential, as you will be privy to sensitive company information.
The Senior Executive Assistant will also be expected to contribute to the overall efficiency of the executive office by identifying opportunities for process improvement and implementing best practices. You will serve as a liaison between the executive team and other departments, ensuring that information flows smoothly and that priorities are aligned across the organization.
If you are a self-starter with a passion for supporting leadership and driving organizational success, we encourage you to apply for this exciting opportunity.
Responsibilities
Text copied to clipboard!- Manage complex calendars and schedule meetings across time zones
- Coordinate domestic and international travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Organize and support executive meetings and events
- Handle confidential information with discretion
- Serve as a liaison between executives and internal/external stakeholders
- Track and follow up on key action items and deadlines
- Assist with expense reporting and budget tracking
- Support strategic initiatives and special projects
- Maintain organized filing systems and documentation
Requirements
Text copied to clipboard!- Bachelor’s degree or equivalent experience
- 5+ years of experience supporting senior executives
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office and Google Workspace
- Ability to handle confidential information with integrity
- Experience managing multiple priorities in a fast-paced environment
- Strong problem-solving and decision-making skills
- Professional demeanor and interpersonal skills
- Flexibility to work outside normal business hours when needed
Potential interview questions
Text copied to clipboard!- How many years of experience do you have supporting senior executives?
- Can you describe a time you managed a complex calendar?
- What tools do you use to stay organized and manage tasks?
- How do you handle confidential or sensitive information?
- Describe your experience coordinating travel and meetings.
- Have you ever supported multiple executives at once?
- What strategies do you use to prioritize competing tasks?
- How do you ensure effective communication between executives and teams?
- Tell us about a time you improved an administrative process.
- Are you comfortable working in a fast-paced, high-pressure environment?
