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Title

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Senior Executive Assistant

Description

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We are looking for a highly skilled and experienced Senior Executive Assistant to support our top executives. The ideal candidate will have a proven track record of managing complex schedules, coordinating travel, and effectively communicating with all levels of an organization. This role requires a high level of discretion and confidentiality. The Senior Executive Assistant will be responsible for preparing reports, handling correspondence, and managing updates to our executive team. This role requires excellent organizational skills, the ability to handle a variety of tasks simultaneously, and a high level of professionalism.

Responsibilities

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  • Manage executive schedules and appointments.
  • Coordinate travel arrangements.
  • Prepare reports and presentations.
  • Handle confidential information with discretion.
  • Communicate with staff and clients on behalf of executives.
  • Organize meetings and events.
  • Manage correspondence and prioritize emails.
  • Maintain office supplies inventory.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.

Requirements

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  • Bachelor's degree in Business Administration or related field.
  • Proven experience as an executive assistant or similar role.
  • Excellent MS Office knowledge.
  • Outstanding organizational and time management skills.
  • Familiarity with office gadgets and applications.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion with personal and confidential information.

Potential interview questions

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  • How do you handle confidential information?
  • Describe a time when you had to manage a complex executive schedule.
  • How do you prioritize your tasks when everything is a priority?
  • What strategies do you use to manage your time effectively?
  • How do you handle last-minute changes to plans or schedules?