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Title
Text copied to clipboard!Personal Assistant
Description
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We are looking for a Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. The ideal candidate will be a self-starter with excellent organizational and communication skills. You will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You will also be in charge of initial contact with clients, and maintaining client relationships. This role requires multitasking across a range of responsibilities, including scheduling travel, organizing events, and maintaining business files. You will also be expected to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
Responsibilities
Text copied to clipboard!- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Source office supplies
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Liaise with staff, suppliers and clients
Requirements
Text copied to clipboard!- Proven work experience as a personal assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification would be considered an advantage
Potential interview questions
Text copied to clipboard!- How do you handle stress and pressure?
- What is your greatest strength?
- What is your greatest weakness?
- How do you evaluate success?
- Why are you leaving or have left your job?
- Why do you want this job?
- Why should we hire you?
- What are your goals for the future?
- Tell me about yourself.
- What are your salary expectations?