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Title
Text copied to clipboard!Accounts Payable Clerk
Description
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We are looking for an Accounts Payable Clerk to join our finance team and help us manage our payment and expenditure processes efficiently. The ideal candidate will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This role involves maintaining historical records, paying employees by verifying expense reports and preparing paychecks, paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit, generally responding to all vendor enquiries regarding finance, preparing analyses of accounts and producing monthly reports, and continuing to improve the payment process. The Accounts Payable Clerk will play a critical role in ensuring the company's finances are accurate, up to date, and fully transparent. This position requires a high level of precision, integrity, and attention to detail as well as the ability to work under pressure and meet tight deadlines. The successful candidate will be a key player in the finance department, working closely with the finance manager and other team members to maintain financial health and ensure compliance with legal and regulatory standards.
Responsibilities
Text copied to clipboard!- Process and verify invoices and requisitions for goods and services.
- Verify that transactions comply with financial policies and procedures.
- Prepare batches of invoices for data entry.
- Data enter invoices for payment.
- Process backup reports after data entry.
- Manage the weekly cheque run.
- Record all cheques.
- Prepare vendor cheques for mailing.
- List all vendor cheques in the log book.
- Prepare manual cheques as and when required.
- Maintain listing of accounts payable.
- Maintain the general ledger.
- Maintain updated vendor files and file numbers.
- Print and distribute monthly financial reports.
- Reconcile accounts payable transactions.
- Monitor accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues.
- Correspond with vendors and respond to inquiries.
- Produce monthly reports.
- Assist with month-end closing.
Requirements
Text copied to clipboard!- Proven working experience as an Accounts Payable Clerk.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- Data entry skills along with a knack for numbers.
- Hands-on experience with spreadsheets and proprietary software.
- Proficiency in English and in MS Office.
- High degree of accuracy and attention to detail.
- BS degree in Finance, Accounting or Business Administration.
- Ability to maintain confidentiality regarding financial information.
- Experience with accounting software such as QuickBooks or SAP.
- Strong organizational skills.
- Ability to meet tight deadlines.
- Excellent communication and interpersonal skills.
- Understanding of applicable laws and regulations.
- Ability to work independently and as part of a team.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with accounting software?
- How do you manage your time when you have tight deadlines for multiple tasks?
- Can you give an example of how you resolved an invoice discrepancy?
- What strategies do you use to maintain accuracy in your work?
- How do you stay updated with changes in accounting regulations?
- Describe a time when you improved a process within the accounts payable function.
- How do you handle confidential information?
- What do you think is the most challenging part of the accounts payable role?
- How do you prioritize your work?
- Can you explain the end-to-end process of processing an invoice?