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Title
Text copied to clipboard!Accounts Payable Specialist
Description
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We are looking for an Accounts Payable Specialist to join our finance team and take charge of managing our company's expenses and payments. In this role, you will be responsible for ensuring that all company payments are processed accurately and in a timely manner, maintaining up-to-date records of all transactions, and working closely with vendors to resolve any discrepancies. The ideal candidate will have a keen eye for detail, excellent organizational skills, and a strong understanding of accounting principles. You will play a crucial role in maintaining the financial health of our organization by ensuring that all financial transactions are executed according to company policies and regulatory requirements. Your duties will include verifying invoices, preparing payment batches, reconciling accounts payable transactions, and assisting with month-end closing processes. This position requires someone who can work efficiently in a fast-paced environment and is comfortable handling a high volume of transactions. If you are a motivated individual with a passion for finance and a desire to contribute to the success of our team, we would love to hear from you.
Responsibilities
Text copied to clipboard!- Process invoices and expense reports for payment.
- Verify transaction information, scheduling and preparing disbursements, and obtaining authorization for payment.
- Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assist with monthly status reports, and monthly closings.
- Reconcile accounts payable transactions and resolve invoice discrepancies.
- Monitor accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues.
- Maintain confidential information.
- Correspond with vendors and respond to inquiries.
- Produce monthly reports and assist with month-end closing.
- Provide supporting documentation for audits.
- Maintain accurate historical records.
- Maintain a filing system for all financial documents.
- Ensure the timely payment of all invoices.
- Contribute to the development of new or amended accounting systems, programs, and procedures.
- Perform other duties as assigned to support the finance department.
Requirements
Text copied to clipboard!- Proven working experience as an Accounts Payable Specialist.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- High degree of accuracy and attention to detail.
- BS degree in Finance, Accounting or Business Administration.
- Hands-on experience with accounting software.
- Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
- High level of integrity and confidentiality.
- Ability to communicate effectively both verbally and in writing.
- Ability to prioritize and multitask in a fast-paced work environment.
- Knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
- Strong organizational and time management skills.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience with accounts payable?
- How do you manage your time when handling a high volume of invoices?
- Can you explain a time when you identified a discrepancy in an invoice and how you resolved it?
- How proficient are you with accounting software and which ones have you used?
- Describe your process for ensuring accuracy in your work.
- How do you stay organized and ensure that all payments are processed on time?
- Can you discuss your experience with month-end closing processes?
- How do you handle confidential information?
- What strategies do you use to maintain good relationships with vendors?
- How do you prioritize your work when you have multiple tasks to complete?