Text copied to clipboard!

Title

Text copied to clipboard!

Administrative Officer

Description

Text copied to clipboard!
We are looking for a highly organized and responsible Administrative Officer to manage our administrative tasks. Your main duties will include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. You will be expected to maintain a smooth running of our company’s offices and contributes in driving sustainable growth. You should also have excellent written and verbal communication skills. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities

Text copied to clipboard!
  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations

Requirements

Text copied to clipboard!
  • Proven work experience as an Administrative Officer, Administrator or similar role
  • Solid knowledge of office procedures
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Attention to detail
  • High school diploma; BSc/BA in office administration or relevant field is preferred

Potential interview questions

Text copied to clipboard!
  • How do you handle pressure?
  • How do you stay organized?
  • What is your experience with administrative work?
  • How do you prioritize your work?
  • Describe a time when you had to handle a difficult work situation.