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Title
Text copied to clipboard!Administrative Officer
Description
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We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g., expenses and office budgets), and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
Responsibilities
Text copied to clipboard!- Manage office supplies stock and place orders.
- Prepare regular reports on expenses and office budgets.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents.
- Answer queries by employees and clients.
- Update office policies as needed.
- Maintain a company calendar and schedule appointments.
- Book meeting rooms as required.
- Distribute and store correspondence (e.g., letters, emails, and packages).
- Prepare reports and presentations with statistical data, as assigned.
- Arrange travel and accommodations.
- Schedule in-house and external events.
Requirements
Text copied to clipboard!- Proven work experience as an Administrative Officer, Administrator, or similar role.
- Solid knowledge of office procedures.
- Experience with office management software like MS Office (MS Excel and MS Word, specifically).
- Strong organization skills with a problem-solving attitude.
- Excellent written and verbal communication skills.
- Attention to detail.
- High school diploma; additional qualifications in Office Administration are a plus.
- Ability to multitask and prioritize tasks.
- Excellent time management skills.
- Team player with leadership skills.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with office management software?
- How do you prioritize your work when you have multiple tasks to handle?
- Can you give an example of how you've improved office efficiency in the past?
- How do you handle confidential information?
- What strategies do you use to manage office supplies and prevent shortages?
- Can you describe a time when you had to handle a difficult situation in the office?
- How do you stay organized and ensure that deadlines are met?
- What do you think are the key qualities of a successful Administrative Officer?