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Title
Text copied to clipboard!Document Control Analyst
Description
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We are looking for a detail-oriented Document Control Analyst to join our team. The successful candidate will be responsible for managing and maintaining all company documents while ensuring their accuracy, quality, and integrity. This role involves handling internal and external documents and ensuring they are easily accessible and stored in a logical and efficient manner. The Document Control Analyst will also be responsible for controlling the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments. They will also need to ensure the documents' security, replication, and distribution. The ideal candidate will have a strong understanding of document control procedures and the ability to work with different teams to ensure the smooth running of our company's document control procedures and database management.
Responsibilities
Text copied to clipboard!- Manage and maintain all controlled company documents
- Update and control procedure documents and forms
- Create and manage document hierarchy and process systems
- Take charge of all document identification, classification, and filing
- Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
- Ensure revised documents are accessible
- Assist with communication during external audits
- Conform to company enforced specifications and document control procedures
- Check and edit incoming documents and prepare for distribution
- Create accurate document filing systems
Requirements
Text copied to clipboard!- Bachelor's degree in Business Administration or related field
- Proven experience as a Document Controller
- Good understanding of document control procedures
- Proficient in MS Office and document control software
- Strong organizational skills
- Attention to detail
- Ability to work with large amounts of data
- Ability to work in a fast-paced environment
- Excellent time management skills
- Strong written and verbal communication skills
Potential interview questions
Text copied to clipboard!- What document control systems have you used in the past?
- How do you handle document discrepancies?
- How do you ensure the security of company documents?
- What strategies do you use to manage large amounts of data?
- Can you describe a time when you had to handle a particularly sensitive document?