Text copied to clipboard!
Title
Text copied to clipboard!Document Control Clerk
Description
Text copied to clipboard!
We are looking for a meticulous and organized Document Control Clerk to join our team. In this role, you will be responsible for managing, maintaining, and ensuring the accuracy of company documents and records. Your primary duties will include organizing files, ensuring compliance with company policies, and supporting various departments with document-related tasks. The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to work independently or as part of a team. This position is critical to maintaining the integrity and accessibility of our company's documentation, which is essential for smooth operations and regulatory compliance.
As a Document Control Clerk, you will play a key role in ensuring that all documents are properly stored, updated, and accessible to authorized personnel. You will also be responsible for implementing and maintaining document control procedures, ensuring that all records are accurate and up-to-date. This role requires a high level of confidentiality, as you may handle sensitive information. Additionally, you will collaborate with various departments to ensure that document management practices align with organizational goals and regulatory requirements.
Your day-to-day responsibilities will include reviewing and verifying documents for accuracy, maintaining a secure and organized filing system, and assisting with audits or inspections. You will also be tasked with training staff on document control procedures and providing support for document retrieval requests. The ideal candidate will have a strong understanding of document management systems and be proficient in using software tools to manage electronic and physical records. If you are detail-oriented, proactive, and have a passion for organization, we encourage you to apply for this position.
Responsibilities
Text copied to clipboard!- Organize and maintain company documents and records.
- Ensure compliance with document control policies and procedures.
- Review and verify documents for accuracy and completeness.
- Assist with audits and inspections related to document management.
- Train staff on document control procedures and best practices.
- Provide support for document retrieval and distribution requests.
- Maintain a secure and organized filing system for physical and electronic records.
- Collaborate with departments to ensure proper document management practices.
Requirements
Text copied to clipboard!- High school diploma or equivalent; additional certifications are a plus.
- Proven experience in document control or a similar administrative role.
- Strong organizational and time-management skills.
- Proficiency in document management software and Microsoft Office Suite.
- Excellent attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Strong communication and interpersonal skills.
- Familiarity with regulatory requirements related to document management.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with document management systems?
- How do you ensure accuracy and compliance when managing documents?
- What steps do you take to maintain confidentiality in your work?
- Can you provide an example of a time you improved a document control process?
- How do you prioritize tasks when managing multiple document requests?