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Title
Text copied to clipboard!Document Control Coordinator
Description
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We are looking for a highly organized and detail-oriented Document Control Coordinator to manage and oversee the documentation processes within our organization. This role is essential in ensuring that all company documents are properly maintained, updated, and accessible to relevant stakeholders. The ideal candidate will have experience in document management systems, a strong understanding of compliance standards, and the ability to work collaboratively across departments.
As a Document Control Coordinator, you will be responsible for implementing and maintaining document control procedures and systems. You will ensure that all documents are accurately filed, easily retrievable, and compliant with internal and external regulations. This includes managing document revisions, tracking document versions, and ensuring timely distribution of updated materials to appropriate personnel.
You will work closely with project managers, engineers, quality assurance teams, and administrative staff to ensure that documentation supports operational efficiency and regulatory compliance. Your role will also involve training staff on document control procedures and supporting audits by providing necessary documentation.
To succeed in this role, you must possess excellent organizational and communication skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously. Familiarity with document control software and a solid understanding of industry-specific documentation requirements are also crucial.
This is an excellent opportunity for someone looking to contribute to the operational excellence of a dynamic organization. If you are passionate about maintaining high standards of documentation and enjoy working in a structured environment, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Maintain and update document control systems and procedures
- Ensure all documents are properly labeled, stored, and accessible
- Track document versions and manage revisions
- Distribute updated documents to relevant departments
- Support internal and external audits with required documentation
- Train staff on document control policies and procedures
- Collaborate with various departments to ensure documentation accuracy
- Monitor compliance with document control standards
- Archive obsolete documents according to retention policies
- Generate reports on document control activities
Requirements
Text copied to clipboard!- Proven experience in document control or administrative roles
- Familiarity with document management systems (e.g., SharePoint, DocuWare)
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Good communication and interpersonal abilities
- Ability to handle confidential information responsibly
- Knowledge of industry-specific documentation standards
- Proficiency in Microsoft Office Suite
- Ability to work independently and as part of a team
- High school diploma or equivalent; additional certification is a plus
Potential interview questions
Text copied to clipboard!- Do you have experience with document management systems?
- How do you ensure accuracy and consistency in documentation?
- Can you describe a time you supported an audit with documentation?
- What strategies do you use to manage multiple document requests?
- Are you familiar with any compliance standards related to documentation?
- How do you handle confidential or sensitive documents?
- Have you trained others on document control procedures?
- What industries have you worked in previously?
- How do you stay organized when managing large volumes of documents?
- Are you comfortable working with cross-functional teams?
