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Title
Text copied to clipboard!HR Administrative Assistant
Description
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We are looking for an HR Administrative Assistant to support our Human Resources department in ensuring smooth and efficient business operations. The ideal candidate will be responsible for performing a variety of administrative tasks and supporting our HR team in daily activities. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.
As an HR Administrative Assistant, you will be the first point of contact for HR-related queries from employees and external partners. Your main administrative duties include maintaining personnel records, managing HR documents (e.g., employment records and onboarding guides), and updating internal databases. You will also assist in organizing company events and coordinating training sessions.
To succeed in this role, you should be familiar with HR software and tools, have excellent communication skills, and be able to juggle multiple tasks in a timely manner. Ultimately, you will ensure the HR department supports employees while conforming to labor laws and company policies.
Key responsibilities include scheduling interviews, preparing HR documents, updating employee records, and assisting with payroll preparation. You will also help in posting job ads, screening resumes, and coordinating onboarding processes. The role may also involve supporting performance review cycles and maintaining compliance with internal and external regulations.
This position is ideal for someone who is detail-oriented, proactive, and passionate about human resources. If you enjoy working in a fast-paced environment and want to contribute to a positive workplace culture, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Maintain and update employee records and HR databases
- Assist with recruitment processes including scheduling interviews
- Prepare HR-related documents such as employment contracts and onboarding materials
- Support payroll processing and benefits administration
- Coordinate training sessions and company events
- Respond to internal and external HR-related inquiries or requests
- Ensure compliance with labor regulations and internal policies
- Assist in performance management procedures
- Post job advertisements and screen incoming resumes
- Organize and maintain HR filing systems
Requirements
Text copied to clipboard!- Proven experience as an HR assistant or relevant administrative role
- Familiarity with HRIS or HR software
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Ability to handle sensitive information with confidentiality
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Knowledge of labor laws and HR best practices
- High school diploma; additional HR training or certification is a plus
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
Potential interview questions
Text copied to clipboard!- Do you have experience working in an HR administrative role?
- Are you familiar with any HR software or systems?
- How do you ensure confidentiality in handling employee information?
- Can you describe a time you managed multiple tasks under pressure?
- What strategies do you use to stay organized?
- Have you supported recruitment or onboarding processes before?
- Are you comfortable working with spreadsheets and HR databases?
- What is your understanding of labor laws and compliance?
- How do you handle sensitive or confidential situations?
- Why are you interested in this HR Administrative Assistant position?
