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Title
Text copied to clipboard!HR Administrative Assistant
Description
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We are looking for an HR Administrative Assistant to join our team and support our daily office procedures. A successful HR Administrative Assistant will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g., expenses and office budgets), and organizing company records. The HR Administrative Assistant will also support our daily HR activities and assist in coordinating HR policies, processes, and relevant documents. An ideal candidate for the HR Administrative Assistant position holds an academic HR background. Familiarity with our industry is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews, and contacting candidates. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.
Responsibilities
Text copied to clipboard!- Organize and maintain personnel records.
- Update internal databases (e.g., record sick or maternity leave).
- Prepare HR documents, like employment contracts and new hire guides.
- Revise company policies.
- Liaise with external partners, like insurance vendors, and ensure legal compliance.
- Create regular reports and presentations on HR metrics (e.g., turnover rates).
- Answer employees query about HR-related issues.
- Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days, and work schedules).
- Arrange travel accommodations and process expense forms.
- Participate in HR projects (e.g., help organize a job fair event).
- Manage calendar of HR management team.
- Handle complaints or grievances.
- Assist in the recruitment and interview processes.
- Conduct initial orientation to newly hired employees.
- Coordinate training sessions and seminars.
- Perform administrative tasks for the HR department.
- Manage the department’s telephone center and address queries accordingly.
- Prepare information and research for executive needs.
Requirements
Text copied to clipboard!- Proven work experience as an HR Administrator, HR Administrative Assistant, or relevant role.
- Experience with HR software, like HRIS or HRMS.
- Computer literacy (MS Office applications, in particular).
- Thorough knowledge of labor laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Strong phone, email, and in-person communication skills.
- BS in Human Resources or relevant field.
- Ability to handle data with confidentiality.
- Good problem-solving skills.
- Knowledge of online calendars and scheduling (e.g., Google Calendar).
- Familiarity with social media recruiting.
- Understanding of HR functions and best practices.
- Works well under pressure and meets tight deadlines.
- Fantastic organizational and time management skills.
- Strong decision-making and problem-solving skills.
- Meticulous attention to detail.
- Ability to accurately follow instructions.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with HR software?
- How do you handle confidential information?
- What strategies do you use to manage your tasks and prioritize your workload?
- Can you give an example of a time when you had to deal with a difficult employee situation?
- How do you stay updated with the current labor laws?
- Describe a time when you had to organize a company event. What was your approach?
- What do you think is the most challenging aspect of HR administration?
- How would you handle a situation where you made a significant error in your work?
- What motivates you in HR work?
- How do you ensure accuracy in your work?