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Title
Text copied to clipboard!HR Administrator
Description
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We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners. Your main administrative duties include maintaining personnel records, managing HR documents (e.g., employment records and onboarding guides), and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws. HR Administrators will play a crucial role in developing and implementing HR policies, managing employee records, and ensuring compliance with regulations. You will work closely with various departments, assist with recruitment, onboarding, performance management, and provide general administrative support to enhance our workplace environment. This role requires excellent organizational skills, the ability to handle sensitive information confidentially, and a strong understanding of HR operations.
Responsibilities
Text copied to clipboard!- Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements.
- Review employment and working conditions to ensure legal compliance.
- Update HR databases (e.g., new hires, separations, vacation and sick leaves).
- Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
- Prepare paperwork for HR policies and procedures.
- Process employees’ requests and provide relevant information.
- Collaborate with the recruiter to post job ads on careers pages and process incoming resumes.
- Manage the department’s telephone center and address queries accordingly.
- Prepare reports and presentations for internal communications.
- Provide orientations for new employees by sharing onboarding packages and explaining company policies.
Requirements
Text copied to clipboard!- Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role.
- Experience with HR software, like HRIS or HRMS.
- Computer literacy (MS Office applications, in particular).
- Thorough knowledge of labor laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Strong phone, email and in-person communication skills.
- BS in Human Resources or relevant field.
- Ability to handle data with confidentiality.
- Good problem-solving skills.
- Certification in Human Resources is a plus.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with HR software and databases?
- How do you ensure confidentiality and integrity of employee data?
- What strategies do you use to manage time-sensitive tasks?
- Can you give an example of how you've contributed to improving HR processes?
- How do you stay updated with changes in labor laws?
- Describe a challenging situation you faced in HR and how you handled it.
- What is your experience with payroll processing?
- How would you handle a conflict between two employees?
- What do you think is the most important trend in HR today?
- How do you approach diversity and inclusion in the workplace?