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Title
Text copied to clipboard!HR Coordinator
Description
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We are looking for an HR Coordinator to join our dynamic Human Resources team. In this pivotal role, you will be instrumental in supporting the HR department's activities and serving as the first point of contact for HR-related queries from employees and external partners. Your main administrative duties will include maintaining personnel records, managing HR documents (e.g., employment records and onboarding guides), and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws. This role requires a proactive, organized individual who is deeply committed to meeting the needs of the company and its employees. You will play a key role in the development of a supportive and efficient workplace. Your contributions will directly impact the overall morale and productivity of our team, making this position critical to our success.
Responsibilities
Text copied to clipboard!- Organize and maintain personnel records and HR documents.
- Update internal databases with new hire information.
- Create and distribute internal communications regarding status changes, benefits, or company policies.
- Administer HR-related documentation, such as contracts of employment and new hire guides.
- Coordinate HR projects, meetings, and training seminars.
- Collaborate with the recruiter to post job ads and organize resumes and job applications.
- Schedule job interviews and assist in the interview process.
- Collect and update our database with new hire information (e.g., employment forms and contact information).
- Maintain payroll data including leaves, working hours, and bank accounts.
- Ensure the HR department complies with all relevant regulations, laws, and employment standards.
- Assist in the development and implementation of human resource policies.
- Gather and analyze data with useful HR metrics, like time to hire and employee turnover rates.
- Organize quarterly and annual employee performance reviews.
- Enhance job satisfaction by resolving issues promptly, applying new perks and benefits, and organizing team building activities.
- Ensure compliance with labor regulations.
- Manage the organization's employee database and prepare reports.
- Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise.
- Promote HR programs to create an efficient and conflict-free workplace.
Requirements
Text copied to clipboard!- Proven experience as an HR Coordinator or relevant human resources/administrative position.
- Knowledge of human resources processes and best practices.
- Experience with HR databases and HRIS systems (e.g., Virtual Edge).
- Ability to handle data with confidentiality.
- Good understanding of labor laws.
- Excellent organizational and time-management skills.
- CIPD certification is a plus.
- BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus.
- Strong decision-making and problem-solving skills.
- Excellent communication and interpersonal skills.
- Familiarity with social media recruiting.
- Understanding of sourcing techniques.
- Experience with payroll processing.
- Ability to work under pressure and meet tight deadlines.
- Detail-oriented with an aptitude for problem-solving.
- Capable of compiling and following strict budgets.
- Excellent negotiation and conflict resolution skills.
- Proficient in Microsoft Office Suite or related software.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with HR databases and information systems?
- How do you stay updated on new labor laws and regulations?
- Can you give an example of a successful HR project you were involved in?
- How would you handle a conflict between two employees?
- Describe a time when you had to handle confidential information. How did you ensure confidentiality?
- What strategies would you use to improve employee retention?
- How do you prioritize your work when you have multiple tasks to handle?
- Can you explain your experience with payroll processing and benefits administration?
- What do you think are the most important qualities for someone to excel in this role?
- How do you handle the pressure of tight deadlines?