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Title
Text copied to clipboard!HR Assistant
Description
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We are looking for an HR Assistant to join our dynamic Human Resources team and provide comprehensive support in all HR functions, including recruitment, onboarding, employee relations, benefits administration, and compliance. The ideal candidate will be a proactive and organized individual with a passion for people and a commitment to fostering a positive work environment. As an HR Assistant, you will play a crucial role in maintaining HR operations, ensuring smooth and efficient HR processes, and contributing to the development of HR policies and procedures. You will have the opportunity to work closely with HR managers and other department heads, providing administrative support, and participating in HR projects. This role requires excellent communication skills, attention to detail, and the ability to handle confidential information with discretion. If you are looking to kickstart your career in human resources and want to gain hands-on experience in a fast-paced and supportive environment, we would love to hear from you.
Responsibilities
Text copied to clipboard!- Assist with the recruitment process by identifying candidates, conducting reference checks, and issuing employment contracts.
- Support the onboarding process for new hires, including preparing documents and coordinating orientation programs.
- Maintain employee records according to policy and legal requirements.
- Assist with payroll processing by providing relevant employee information, such as absences, bonus and leaves.
- Help organize training & development initiatives.
- Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise.
- Assist in development and implementation of human resource policies.
- Ensure compliance with labor regulations.
- Participate in HR projects, such as job fairs and employee engagement activities.
- Support the management of disciplinary and grievance issues.
- Maintain calendars of HR management team.
- Compile reports and spreadsheets and prepare spreadsheets.
- Participate in employee satisfaction surveys and report on the results.
- Assist in benefits administration and communicate benefits information to employees.
- Coordinate logistics for new hire orientations and employee training sessions.
Requirements
Text copied to clipboard!- Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position.
- Hands-on experience with an HRIS or HRMS.
- Familiarity with ATS software and resume databases.
- Basic knowledge of labor laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Strong phone, email, and in-person communication skills.
- Bachelor’s degree in Human Resources or related field.
- Ability to handle data with confidentiality.
- Good understanding of full-cycle recruiting.
- Must be proficient in Microsoft Office Suite.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with HR software, such as HRIS or ATS systems?
- How do you stay organized and prioritize your work?
- Can you give an example of a time when you had to handle a difficult situation in an HR context?
- How do you ensure confidentiality in your work?
- What strategies do you use to stay updated with labor laws and regulations?
- Describe your experience with employee onboarding and orientation.
- How do you approach conflict resolution among employees?
- What interests you about working in HR?
- How do you handle sensitive information?
- Can you describe a project or initiative you've led in an HR context?