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Title
Text copied to clipboard!Human Resources Assistant
Description
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We are looking for a Human Resources Assistant to support our HR department. You will act as the first point of contact for HR-related queries from employees and external partners. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.
Responsibilities
Text copied to clipboard!- Assist with day to day operations of the HR functions and duties
- Provide clerical and administrative support to Human Resources executives
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
- Coordinate HR projects (meetings, training, surveys etc) and take minutes
- Deal with employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
- Communicate with public services when necessary
- Properly handle complaints and grievance procedures
- Coordinate communication with candidates and schedule interviews
Requirements
Text copied to clipboard!- Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position
- Fast computer typing skills (MS Office, in particular)
- Hands on experience with an HRIS or HRMS
- Familiarity with ATS software and resume databases
- Basic knowledge of labor laws
- Excellent organizational skills
- Strong communications skills
- BS degree in Human Resources or related field
Potential interview questions
Text copied to clipboard!- What HR systems have you used?
- How do you handle confidential information?
- How do you prioritize your work?
- What interests you about this role?
- What do you know about our company?