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Title

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Office Clerk

Description

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We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping. An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.

Responsibilities

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  • Maintain files and records so they remain updated and easily accessible
  • Sort and distribute incoming mail and prepare outgoing mail
  • Answer the phone to take messages or redirect calls to appropriate colleagues
  • Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
  • Undertake basic bookkeeping tasks and issue invoices, checks etc.
  • Assist in office management and organization procedures
  • Monitor stocks of office supplies and report when there are shortages
  • Perform other office duties as assigned
  • Maintain office equipment and report any malfunctions
  • Support other teams with various administrative tasks

Requirements

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  • Proven experience as office clerk or other clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • A fast typist with knowledge in stenography and taking dictations
  • Very good knowledge of MS Office
  • Excellent communication skills
  • Very good organizational and multi-tasking abilities
  • High school diploma

Potential interview questions

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  • How do you organize your work when you have to juggle multiple tasks at once?
  • Can you describe your experience with Microsoft Office?
  • What strategies do you use to stay organized and meet deadlines?
  • Can you describe a time when you had to handle a difficult situation at work? How did you handle it?
  • How do you handle confidential information?