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Title
Text copied to clipboard!Staffing Coordinator
Description
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We are looking for a dedicated Staffing Coordinator to join our dynamic Human Resources team. The Staffing Coordinator plays a crucial role in ensuring that our organization maintains optimal staffing levels to meet operational demands. This professional will be responsible for managing employee schedules, coordinating shift assignments, and ensuring compliance with labor regulations and company policies. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to communicate effectively with employees at all levels.
In this role, you will collaborate closely with department managers to understand staffing needs and proactively address any scheduling conflicts or shortages. You will be responsible for maintaining accurate records of employee availability, time-off requests, and shift preferences, ensuring that staffing schedules are fair, balanced, and aligned with organizational objectives. Additionally, you will assist in the recruitment and onboarding processes, helping to identify staffing gaps and supporting the hiring team in sourcing qualified candidates.
The Staffing Coordinator will also be expected to monitor employee attendance and punctuality, addressing any issues promptly and professionally. You will provide regular reports to management regarding staffing levels, overtime usage, and employee performance, helping to inform strategic workforce planning decisions. Your role will require you to stay updated on labor laws and regulations to ensure compliance and mitigate any potential risks to the organization.
To succeed in this position, you must demonstrate strong interpersonal skills, as you will frequently interact with employees, managers, and external staffing agencies. You should be comfortable handling sensitive information with discretion and maintaining confidentiality at all times. The ability to multitask, prioritize tasks effectively, and adapt quickly to changing circumstances is essential.
We offer a supportive work environment where your contributions will be valued and recognized. As a Staffing Coordinator, you will have the opportunity to develop your skills further and grow within our organization. If you are passionate about human resources, enjoy working in a fast-paced environment, and have a talent for coordinating complex schedules, we encourage you to apply for this exciting opportunity.
Responsibilities
Text copied to clipboard!- Coordinate and manage employee schedules and shift assignments.
- Collaborate with department managers to identify staffing needs and address shortages.
- Maintain accurate records of employee availability, preferences, and time-off requests.
- Assist in recruitment and onboarding processes to fill staffing gaps.
- Monitor employee attendance and punctuality, addressing issues promptly.
- Ensure compliance with labor laws, regulations, and company policies.
- Prepare and present staffing reports to management regularly.
Requirements
Text copied to clipboard!- Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- Previous experience in staffing coordination or scheduling roles.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in scheduling software and Microsoft Office Suite.
- Knowledge of labor laws and employment regulations.
- Ability to handle confidential information with discretion.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with employee scheduling and staffing coordination?
- How do you handle last-minute staffing shortages or scheduling conflicts?
- What strategies do you use to ensure compliance with labor laws and company policies?
- How do you maintain accurate and organized staffing records?
- Can you provide an example of how you successfully resolved a staffing issue in your previous role?
