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Title
Text copied to clipboard!Commercial Operations Administrator Leasing
Description
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We are looking for a detail-oriented and proactive Commercial Operations Administrator Leasing to join our team. In this role, you will be responsible for supporting the leasing operations of commercial properties, ensuring smooth administrative processes, and acting as a key liaison between property management, tenants, and leasing agents. Your primary duties will include preparing and managing lease documentation, maintaining accurate records, coordinating lease renewals and terminations, and assisting with tenant inquiries. You will also be responsible for tracking lease expirations, ensuring compliance with company policies and legal requirements, and supporting the leasing team with reporting and analysis. The ideal candidate will have strong organizational skills, excellent communication abilities, and a solid understanding of commercial leasing processes. Experience with property management software and a background in real estate or property management is highly desirable. You should be comfortable working in a fast-paced environment, handling multiple priorities, and maintaining a high level of accuracy in all administrative tasks. This position offers an excellent opportunity to develop your career in commercial property management and leasing administration, working with a dynamic team and contributing to the success of our property portfolio.
Responsibilities
Text copied to clipboard!- Prepare, review, and process commercial lease agreements and related documents
- Maintain accurate records of all leasing activities and tenant information
- Coordinate lease renewals, extensions, and terminations with tenants and leasing agents
- Respond to tenant inquiries and provide administrative support to the leasing team
- Track lease expirations and ensure timely notifications and follow-ups
- Ensure compliance with company policies, procedures, and legal requirements
- Assist with the preparation of leasing reports and analysis for management
- Support property management with tenant onboarding and move-out processes
- Liaise with internal departments and external stakeholders as needed
- Contribute to process improvements and efficiency initiatives within leasing operations
Requirements
Text copied to clipboard!- Bachelor’s degree in business administration, real estate, or a related field preferred
- 2+ years of experience in commercial leasing administration or property management
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency with property management or leasing software (e.g., Yardi, MRI)
- Attention to detail and high level of accuracy in administrative tasks
- Ability to handle confidential information with discretion
- Strong problem-solving skills and proactive approach
- Ability to work independently and as part of a team
- Familiarity with commercial lease agreements and legal terminology
Potential interview questions
Text copied to clipboard!- What experience do you have with commercial leasing administration?
- Which property management software are you proficient in?
- How do you ensure accuracy and compliance in lease documentation?
- Describe a time you resolved a challenging tenant issue.
- How do you prioritize multiple administrative tasks?
- What steps do you take to stay organized in a fast-paced environment?
- Are you familiar with commercial lease agreements and legal requirements?
- How do you handle confidential or sensitive information?
- What motivates you to work in commercial property management?
- Describe your experience supporting a leasing or property management team.
