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Title
Text copied to clipboard!Distribution List Coordinator
Description
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We are looking for a Distribution List Coordinator to join our team and play a crucial role in managing and maintaining our organization’s distribution lists. As a Distribution List Coordinator, you will be responsible for ensuring that all internal and external communications reach the appropriate audiences in a timely and accurate manner. This position requires a detail-oriented individual who can handle multiple lists, update contact information, and collaborate with various departments to support seamless communication. You will work closely with IT, HR, and other teams to ensure distribution lists are up-to-date, secure, and compliant with company policies. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to troubleshoot issues related to email distribution and list management. You will also be responsible for training staff on best practices for using distribution lists and providing support for any related inquiries. This role is essential for maintaining the integrity of our communication channels and supporting the overall efficiency of our organization. If you are proactive, tech-savvy, and enjoy working in a fast-paced environment, we encourage you to apply for this vital position.
Responsibilities
Text copied to clipboard!- Manage and update organizational distribution lists.
- Coordinate with departments to ensure accurate list membership.
- Monitor and troubleshoot distribution list issues.
- Ensure compliance with data privacy and company policies.
- Train staff on distribution list usage and best practices.
- Respond to requests for list modifications or new lists.
- Document procedures for list management.
- Collaborate with IT to implement technical improvements.
- Maintain records of list changes and access permissions.
- Support communication initiatives by ensuring correct audience targeting.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s degree preferred.
- Experience with email systems and distribution list management.
- Strong organizational and multitasking skills.
- Attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office and email platforms.
- Familiarity with data privacy regulations.
- Problem-solving and troubleshooting abilities.
- Customer service orientation.
Potential interview questions
Text copied to clipboard!- What experience do you have managing distribution lists?
- How do you ensure the accuracy of distribution list memberships?
- Describe a time you resolved a distribution list issue.
- How do you handle confidential information?
- What email platforms are you familiar with?
- How do you prioritize multiple requests for list changes?
- Have you trained others on distribution list usage?
- How do you stay updated on data privacy regulations?
- What steps do you take to document list management procedures?
- How do you collaborate with IT or other departments?
