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Title
Text copied to clipboard!Frontline Office Manager
Description
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We are looking for a Frontline Office Manager who will be responsible for overseeing the daily management and smooth operation of the office. This role requires strong organizational skills, leadership abilities, and the capacity to resolve issues quickly and efficiently. The Frontline Office Manager is a key figure ensuring that all office processes run smoothly, supporting both employees and management. Responsibilities include coordinating office staff activities, managing resources, and liaising with various departments and external partners. Additionally, the manager will monitor the office budget, organize supplies, and ensure workplace safety. The ideal candidate is proactive, an excellent communicator, and able to work in a fast-paced environment while maintaining high-quality standards. If you want to be an essential part of our organization's daily functioning and contribute to efficient work organization, we look forward to your application.
Responsibilities
Text copied to clipboard!- Lead and coordinate daily office operations
- Manage office staff and their tasks
- Ensure availability of office supplies and resources
- Monitor office budget and expenses
- Coordinate communication with various departments and external partners
- Organize office safety and workplace security
- Resolve arising problems and conflicts
- Prepare reports and analyses for management
- Improve work processes and enhance office efficiency
- Organize meetings and events within the office
Requirements
Text copied to clipboard!- Previous experience in office management or similar role
- Strong organizational and leadership skills
- Excellent communication and collaboration abilities
- Ability to work independently and in a team
- Proficient computer skills (MS Office, office software)
- Problem-solving skills and decisiveness
- Attention to detail and accuracy
- Ability to work under pressure
- Good time management skills
- Fluent in Estonian, both spoken and written
Potential interview questions
Text copied to clipboard!- What is your previous experience in office management?
- How would you resolve a conflict between office staff?
- Describe a situation where you had to make a quick decision.
- Which office software have you used?
- How do you ensure smooth office operations in a fast-paced environment?
- How do you motivate and lead a team?
- How do you handle budget constraints?
- What are your strengths and weaknesses as an office manager?
