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Title
Text copied to clipboard!Invoice Specialist
Description
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We are looking for a detail-oriented and organized Invoice Specialist to join our finance and accounting team. As an Invoice Specialist, you will play a crucial role in ensuring the company’s invoicing processes run smoothly, accurately, and on time. You will work closely with both internal departments and external vendors to manage incoming and outgoing invoices, follow up on payments, and ensure all transactions are properly documented.
Your main tasks will include reviewing and recording invoices, ensuring they comply with company policies and guidelines, and communicating with vendors in case of discrepancies. You will also be responsible for following up on overdue invoices and collaborating with the finance department to ensure timely payments. The role requires a solid understanding of accounting principles, experience in invoice processing, and a keen eye for detail.
We are looking for someone who is self-motivated, structured, and has strong communication skills. You should have experience working with financial systems and be comfortable handling large volumes of data. Experience in similar roles within finance or accounting is a plus.
This is an excellent opportunity for someone looking to grow within the finance field and contribute to an efficient and accurate invoicing process in a growing company.
Responsibilities
Text copied to clipboard!- Review and record incoming and outgoing invoices
- Ensure invoices comply with company policies
- Communicate with vendors regarding invoice discrepancies
- Follow up on overdue invoices and payments
- Collaborate with the finance team during month-end closing
- Participate in process improvement initiatives
- Maintain invoice records and documentation
- Support internal departments with invoice-related queries
Requirements
Text copied to clipboard!- Experience in invoice processing or accounting
- Proficiency in financial systems (e.g., SAP, Visma)
- Attention to detail and strong organizational skills
- Ability to work independently and in a team
- Strong communication skills
- Fluent in Swedish, both spoken and written
- Basic knowledge of English
- Post-secondary education in finance is a plus
Potential interview questions
Text copied to clipboard!- How many years of experience do you have in invoice processing?
- Which financial systems have you worked with?
- How do you handle invoice discrepancies?
- Do you have experience working with accounts payable?
- How do you ensure timely payments?
- How do you prioritize tasks during high workload periods?
