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Title
Text copied to clipboard!Payroll Manager
Description
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We are looking for a Payroll Manager to lead our payroll functions. You will work to ensure our payroll expenses and taxes are paid correctly and on time. Our ideal candidate is analytical and methodical, with experience in payroll administration and deep knowledge of payroll regulations. We expect you to be an excellent communicator, able to manage and direct staff, while also fostering a trustworthy and respectful relationship with employees across the organization. The role involves overseeing all aspects of payroll operations, from calculating wages, ensuring compliance with local, state, and federal regulations, to analyzing payroll data and reports. You will ensure accuracy in all payroll-related activities, lead payroll audits, and continuously improve our payroll processes. Your strategic thinking and strong leadership skills will help our organization maintain compliance, enhance employee satisfaction, and support our financial and operational goals.
Responsibilities
Text copied to clipboard!- Manage and supervise the payroll team to ensure efficient and accurate payroll operations.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Prepare and review payroll account reconciliations and resolve discrepancies.
- Oversee the processing of payroll changes (e.g., new hires, terminations, raises) and system upgrades.
- Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Prepare and submit reports with payroll information to supervisor.
- Address issues and questions regarding payroll from employees and superiors.
- Develop systems to process payroll account transactions (e.g., salaries, benefits, garnishments, deductions, taxes, and third-party payments).
- Coordinate with HR and finance teams to carry out payroll processing.
- Ensure compliance with relevant laws and internal policies.
- Liaise with auditors and manage payroll tax audits.
- Collaborate with Human Resources (HR) and accounting teams.
- Maintain accurate records and prepare reports.
- Resolve issues and answer payroll-related questions.
- Continuously update knowledge of payroll regulations and best practices.
Requirements
Text copied to clipboard!- Proven experience as a Payroll Manager or similar role.
- Deep knowledge of payroll processes and best practices.
- Familiarity with payroll software, like ADP and QuickBooks.
- Understanding of federal, state, and local regulations affecting payroll management.
- Strong math and numerical skills to accurately report and analyze data.
- Excellent leadership and communication skills.
- BSc/BA in Business Administration, Accounting, Human Resources, or related field.
- Certification in payroll (e.g., Certified Payroll Professional (CPP)) is a plus.
- Ability to handle confidential information.
- Strong organizational and time management skills.
- Detail-oriented with an analytical mind.
- Proficiency in MS Office and good knowledge of relevant software and databases.
- Ability to manage and lead staff to excellent performance.
- Must be a critical thinker with a high level of accuracy in preparing and entering information.
Potential interview questions
Text copied to clipboard!- What payroll systems are you familiar with?
- How do you stay updated with changes in payroll regulations and laws?
- Can you describe a time when you identified a payroll discrepancy and how you resolved it?
- How do you ensure accuracy and compliance in payroll processing?
- What strategies would you use to manage a large payroll team?
- Describe your experience with payroll tax audits.
- How do you handle confidential information?
- What is your process for checking and verifying payroll data before processing?
- How do you prioritize tasks and manage deadlines in payroll processing?
- What do you think are the biggest challenges facing payroll management today?