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Title
Text copied to clipboard!Property Management Admin Associate
Description
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We are looking for a Property Management Admin Associate to join our dynamic real estate team. In this role, you will provide essential administrative support to property managers, ensuring the smooth operation of residential and commercial properties. You will be responsible for handling a variety of administrative tasks, including maintaining records, coordinating maintenance requests, communicating with tenants and vendors, and assisting with lease documentation. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. You should be comfortable working in a fast-paced environment and able to prioritize multiple tasks efficiently. As a Property Management Admin Associate, you will play a key role in supporting the property management team by managing schedules, preparing reports, and ensuring compliance with company policies and relevant regulations. You will also assist with rent collection, invoice processing, and maintaining accurate financial records. Your ability to handle confidential information with discretion and professionalism is essential. This position offers opportunities for growth within the property management field and is ideal for individuals seeking to develop their administrative and organizational skills in a real estate environment. If you are proactive, reliable, and eager to contribute to a successful property management team, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Assist property managers with daily administrative tasks
- Maintain and update tenant and property records
- Coordinate maintenance requests and follow up with vendors
- Prepare lease agreements and related documentation
- Respond to tenant inquiries and resolve issues promptly
- Process rent payments and manage invoice records
- Schedule property inspections and maintenance appointments
- Prepare and distribute reports as required
- Ensure compliance with company policies and regulations
- Support the onboarding of new tenants
- Handle confidential information with professionalism
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate degree preferred
- Previous administrative experience, preferably in property management
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite and property management software
- Attention to detail and accuracy in record-keeping
- Ability to handle confidential information discreetly
- Customer service orientation
- Ability to work independently and as part of a team
- Problem-solving skills and proactive attitude
Potential interview questions
Text copied to clipboard!- What experience do you have in property management or administration?
- How do you prioritize multiple tasks in a fast-paced environment?
- Describe your experience with property management software.
- How do you handle confidential or sensitive information?
- Can you provide an example of resolving a tenant issue?
- What strategies do you use to ensure accuracy in your work?
- Are you comfortable communicating with tenants and vendors?
- How do you stay organized when managing multiple properties?
- What motivates you to work in property management?
- Are you available to work occasional evenings or weekends if needed?
