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Title
Text copied to clipboard!QA Assistant Document Control
Description
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We are looking for a QA Assistant Document Control to join our team and support our quality assurance and document management operations. In this role, you will be responsible for maintaining, organizing, and controlling all quality-related documentation to ensure compliance with internal standards and external regulations. You will work closely with the Quality Assurance team, production staff, and other departments to ensure that all documents are accurate, up-to-date, and easily accessible.
Your primary duties will include managing document workflows, reviewing and updating standard operating procedures (SOPs), and ensuring that all documentation meets regulatory and company requirements. You will assist in the preparation and coordination of audits, both internal and external, by providing necessary documentation and supporting evidence. Additionally, you will help train staff on document control procedures and support continuous improvement initiatives related to quality management systems.
The ideal candidate is detail-oriented, organized, and has a strong understanding of document control principles within a quality assurance environment. You should be comfortable working with document management systems and have excellent communication skills to coordinate with multiple teams. Experience in regulated industries such as pharmaceuticals, manufacturing, or healthcare is highly desirable.
This position offers the opportunity to develop your skills in quality assurance and document control, contribute to the overall effectiveness of the quality management system, and play a key role in ensuring compliance and operational excellence within the organization.
Responsibilities
Text copied to clipboard!- Maintain and organize quality assurance documentation.
- Control document versions and ensure proper distribution.
- Assist in preparing for internal and external audits.
- Review and update standard operating procedures (SOPs).
- Ensure compliance with regulatory and company standards.
- Support training on document control processes.
- Coordinate with various departments for document needs.
- Assist in continuous improvement initiatives.
- Track and archive obsolete documents.
- Generate reports on document status and compliance.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate degree preferred.
- Experience with document control or quality assurance processes.
- Familiarity with document management systems.
- Strong attention to detail and organizational skills.
- Ability to handle confidential information.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Knowledge of regulatory requirements (e.g., ISO, FDA) is a plus.
- Experience in a regulated industry preferred.
Potential interview questions
Text copied to clipboard!- What experience do you have with document control systems?
- How do you ensure accuracy and compliance in documentation?
- Describe a time you supported an audit process.
- How do you prioritize multiple document requests?
- What steps do you take to maintain document confidentiality?
- Are you familiar with any quality management standards?
- How do you handle obsolete or outdated documents?
- Can you describe your experience with training others?
- What industries have you worked in previously?
- Why are you interested in this QA Assistant Document Control role?
