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Title
Text copied to clipboard!Administrative Supervisor
Description
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We are looking for an experienced and detail-oriented Administrative Supervisor to oversee and coordinate the daily operations of our administrative department. The ideal candidate will be responsible for managing office staff, ensuring efficient workflow, and maintaining a productive and organized work environment. This role requires strong leadership skills, excellent communication abilities, and a solid understanding of office management procedures.
As an Administrative Supervisor, you will be expected to supervise administrative personnel, delegate tasks, and monitor performance to ensure high levels of productivity and accuracy. You will also be responsible for implementing office policies, managing schedules, and coordinating with other departments to support organizational goals. The role involves handling sensitive information, resolving administrative issues, and ensuring compliance with company policies and procedures.
In addition to overseeing daily operations, the Administrative Supervisor will play a key role in training new staff, evaluating employee performance, and recommending improvements to enhance efficiency. You will also be responsible for preparing reports, maintaining records, and assisting in budget preparation and expense tracking.
To succeed in this role, you should have a background in office administration, proven supervisory experience, and the ability to multitask in a fast-paced environment. Familiarity with office software and systems is essential, as is a proactive and solution-oriented mindset.
This is an excellent opportunity for a motivated professional to contribute to the success of our organization by ensuring smooth and effective administrative operations.
Responsibilities
Text copied to clipboard!- Supervise and coordinate daily administrative operations
- Manage and support office staff
- Implement and enforce office policies and procedures
- Monitor staff performance and provide feedback
- Coordinate schedules and meetings
- Maintain accurate records and documentation
- Assist in budget preparation and expense tracking
- Ensure compliance with company policies
- Resolve administrative issues and conflicts
- Train and onboard new administrative staff
Requirements
Text copied to clipboard!- Proven experience as an administrative supervisor or similar role
- Strong leadership and organizational skills
- Excellent written and verbal communication
- Proficiency in office software (e.g., MS Office)
- Ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving skills
- Knowledge of office management procedures
- Bachelor’s degree in business administration or related field preferred
- Experience in managing teams
- Ability to handle confidential information with discretion
Potential interview questions
Text copied to clipboard!- How many years of experience do you have in administrative supervision?
- Can you describe your leadership style?
- How do you handle conflicts within your team?
- What office management software are you proficient in?
- Describe a time you improved an administrative process.
- How do you prioritize tasks in a busy office environment?
- Have you managed budgets or tracked expenses before?
- What strategies do you use to train new staff?
- How do you ensure compliance with company policies?
- What motivates you in a supervisory role?
