Text copied to clipboard!
Title
Text copied to clipboard!Document Control Assistant
Description
Text copied to clipboard!
We are looking for a detail-oriented Document Control Assistant to support the management, review, and organization of company documents. The ideal candidate will play a crucial role in ensuring that all documents are accurate, up-to-date, and compliant with company policies and regulatory requirements. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively with various departments. Responsibilities include reviewing documents for completeness and correctness, maintaining document databases, assisting with audits, and facilitating communication between document creators and approvers. The Document Control Assistant will also help implement document control procedures and ensure timely distribution of documents to relevant stakeholders. This role is vital for maintaining the integrity and accessibility of important company records, supporting operational efficiency, and minimizing risks associated with document mismanagement. Candidates should be proficient in document management software, have excellent communication skills, and be capable of handling confidential information with discretion. This is an excellent opportunity for someone looking to grow their career in administrative support within a dynamic and structured environment.
Responsibilities
Text copied to clipboard!- Review and verify documents for accuracy and completeness
- Maintain and update document control databases and filing systems
- Assist in the preparation and coordination of document audits
- Ensure compliance with company policies and regulatory standards
- Facilitate communication between document creators, reviewers, and approvers
- Distribute controlled documents to relevant departments and personnel
- Support the implementation and improvement of document control procedures
- Track document revisions and maintain version control
- Handle confidential and sensitive information with discretion
- Provide administrative support related to document management tasks
Requirements
Text copied to clipboard!- High school diploma or equivalent; additional certification in document management is a plus
- Proven experience in document control or administrative support roles
- Familiarity with document management software and databases
- Strong attention to detail and organizational skills
- Good communication and interpersonal abilities
- Ability to work independently and as part of a team
- Basic understanding of regulatory compliance related to document control
- Proficiency in MS Office applications
- Ability to handle confidential information responsibly
- Strong time management and multitasking skills
Potential interview questions
Text copied to clipboard!- What experience do you have with document management systems?
- How do you ensure accuracy and completeness in document reviews?
- Can you describe a time when you improved a document control process?
- How do you handle confidential or sensitive information?
- What strategies do you use to manage multiple document requests simultaneously?
- Are you familiar with any regulatory standards related to document control?
- How do you prioritize tasks when managing document workflows?
- Describe your experience working with cross-functional teams on document-related projects.
