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Title
Text copied to clipboard!Payroll Officer
Description
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We are looking for a detail-oriented and experienced Payroll Officer to join our team. In this role, you will be responsible for managing and processing the company's payroll, ensuring accuracy, compliance, and timely payments. You will work closely with the HR and finance departments to gather payroll data, calculate wages, prepare reports, and maintain payroll records. The ideal candidate will have a strong understanding of payroll regulations and tax laws, excellent numerical skills, and the ability to handle confidential information with discretion. Your goal will be to ensure our payroll operations run smoothly and effectively, supporting our employees and the overall financial health of the company. This position requires a high level of accuracy, attention to detail, and a commitment to meeting tight deadlines. If you are a proactive, problem-solving professional with a passion for numbers and a dedication to employee satisfaction, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Process payroll transactions in a timely and accurate manner.
- Maintain and update payroll records and employee information.
- Calculate wages, overtime, deductions, and bonuses.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Prepare and submit payroll reports and tax filings.
- Resolve payroll discrepancies and answer employee payroll queries.
- Coordinate with HR and finance departments to ensure accurate employee data.
- Manage and process leave of absence, benefits, and retirement contributions.
- Conduct regular payroll audits to ensure accuracy and compliance.
- Stay updated on new tax laws and payroll regulations.
- Handle garnishments and other special payroll deductions.
- Provide payroll-related support during internal and external audits.
- Develop and implement payroll policies and procedures.
- Train staff on new payroll systems or processes.
- Prepare year-end reports and assist with financial audits.
- Collaborate with IT department to ensure payroll system efficiency.
- Manage and safeguard confidential payroll information.
Requirements
Text copied to clipboard!- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience as a Payroll Officer or similar role.
- Strong knowledge of payroll software and MS Office.
- Familiarity with payroll regulations, tax laws, and withholding procedures.
- Excellent numerical and analytical skills.
- High level of accuracy and attention to detail.
- Ability to handle confidential information.
- Strong organizational and time management skills.
- Good communication and interpersonal abilities.
- Certification from the American Payroll Association is a plus.
- Experience with international payroll practices is advantageous.
- Ability to work under pressure and meet tight deadlines.
- Problem-solving skills and the ability to manage multiple tasks.
- A commitment to continuous learning and improvement.
- Understanding of general finance and budgeting.
- Experience with HR software and payroll systems.
- Ability to work independently and as part of a team.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with payroll software?
- How do you stay updated on changes in payroll regulations and tax laws?
- Can you explain a time when you identified a payroll discrepancy and how you resolved it?
- How do you ensure accuracy and confidentiality in your work?
- What strategies do you use to manage tight deadlines in payroll processing?
- How have you contributed to improving payroll processes in your previous roles?
- Can you discuss your experience with international payroll, if any?
- How do you handle stressful situations, especially when dealing with payroll errors?
- What do you think is the biggest challenge facing payroll professionals today?
- How do you balance teamwork and independent work in ensuring payroll efficiency?