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Title
Text copied to clipboard!Personnel Clerk
Description
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We are looking for a detail-oriented and organized Personnel Clerk to manage our employee records, assist with payroll processing and provide administrative support to our HR department. The Personnel Clerk's responsibilities include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.
Responsibilities
Text copied to clipboard!- Maintain and update company personnel records.
- Assist with payroll processing.
- Manage HR documents and internal databases.
- Schedule job interviews and contact candidates as needed.
- Prepare reports and presentations for internal communications.
- Provide orientations for new employees by sharing onboarding packages and explaining company policies.
- Gather payroll data like leaves, working hours and bank accounts.
- Screen resumes and application forms.
- Schedule and confirm interviews with candidates.
- Post, update and remove job ads from job boards, careers pages and social networks.
Requirements
Text copied to clipboard!- Proven work experience as a Personnel Clerk, HR Officer or similar role.
- Hands-on experience with HR software, like HRIS or HRMS.
- Computer literacy (MS Office applications, in particular).
- Thorough knowledge of labor laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Strong phone, email and in-person communication skills.
- BSc in Human Resources Management or relevant field.
- Ability to handle data with confidentiality.
- Good organizational and time management skills.
- Strong decision-making and problem-solving skills.
Potential interview questions
Text copied to clipboard!- How do you handle confidential information?
- Can you describe your experience with HR software?
- How do you prioritize your work when you have multiple projects to handle?
- Can you describe a time when you had to make a difficult decision in your previous job?
- How do you handle data entry tasks?