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Title

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Church Executive Assistant

Description

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We are looking for a dedicated and organized individual to join our team as a Church Executive Assistant. This role involves a wide range of administrative and office support activities for the church leadership to facilitate the efficient operation of the organization. The ideal candidate will have excellent communication skills, a strong ability to multi-task, and a friendly demeanor. Your responsibilities will include managing calendars, making travel arrangements, preparing reports, organizing and maintaining electronic and paper files, and providing support to our church members and visitors. You will also be responsible for coordinating and managing appointments, meetings, and the church schedule. This role requires a high level of discretion and the ability to handle confidential information with utmost professionalism. The Church Executive Assistant will also be expected to uphold the values and mission of the church at all times.

Responsibilities

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  • Manage and maintain church leaders' schedules.
  • Coordinate appointments and meetings.
  • Handle confidential information with discretion.
  • Prepare reports and documents.
  • Organize and maintain electronic and paper files.
  • Provide support to church members and visitors.
  • Coordinate church events and activities.
  • Manage communication within the church and with external parties.
  • Assist in the preparation of the church budget.
  • Maintain the church calendar.

Requirements

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  • High school diploma or equivalent.
  • Proven experience as an executive assistant or similar role.
  • Excellent organizational and time management skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite.
  • Ability to handle confidential information with discretion.
  • Strong problem-solving skills.
  • Ability to work independently and as part of a team.
  • Understanding and acceptance of the church's values and mission.
  • Flexibility to work outside of regular office hours when necessary.

Potential interview questions

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  • How do you handle confidential information?
  • Can you describe a time when you had to manage a difficult situation at work?
  • How do you prioritize your work when you have multiple tasks to complete?
  • What experience do you have in managing events or coordinating schedules?
  • How do you handle feedback and criticism?