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Title
Text copied to clipboard!HR Administration Specialist
Description
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We are looking for an HR Administration Specialist to join our dynamic Human Resources team. This role is essential in ensuring the smooth operation of HR administrative tasks and supporting the overall employee lifecycle. The ideal candidate will be detail-oriented, organized, and capable of handling confidential information with discretion.
As an HR Administration Specialist, you will be responsible for maintaining and updating employee records, managing HR documentation, and supporting various HR functions such as onboarding, offboarding, and benefits administration. You will work closely with HR managers and other departments to ensure compliance with internal policies and legal requirements.
Your day-to-day tasks will include preparing employment contracts, processing employee changes, maintaining HR databases, and assisting with audits and reporting. You will also serve as a point of contact for employees regarding HR-related inquiries and help coordinate training sessions and performance evaluations.
This position requires a strong understanding of HR practices and labor laws, excellent communication skills, and proficiency in HR software systems. Previous experience in a similar administrative role within HR is highly desirable.
We offer a supportive work environment, opportunities for professional development, and a chance to be part of a team that values integrity, collaboration, and continuous improvement. If you are passionate about HR and enjoy working in a structured and fast-paced environment, we would love to hear from you.
Responsibilities
Text copied to clipboard!- Maintain and update employee records and HR databases
- Prepare and manage employment contracts and HR documentation
- Support onboarding and offboarding processes
- Assist with benefits administration and payroll coordination
- Ensure compliance with labor laws and internal policies
- Coordinate training sessions and performance evaluations
- Respond to employee inquiries regarding HR policies and procedures
- Assist in preparing reports and supporting HR audits
- Collaborate with other departments to support HR initiatives
- Manage confidential information with discretion
Requirements
Text copied to clipboard!- Bachelor’s degree in Human Resources, Business Administration, or related field
- Proven experience in an HR administrative role
- Strong knowledge of HR practices and labor legislation
- Excellent organizational and time-management skills
- Proficiency in HRIS and Microsoft Office Suite
- Strong written and verbal communication skills
- Ability to handle sensitive information with confidentiality
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Fluency in English; additional languages are a plus
Potential interview questions
Text copied to clipboard!- Do you have experience with HRIS systems?
- How do you ensure accuracy in employee records?
- Can you describe your experience with onboarding processes?
- How do you handle confidential HR information?
- What is your familiarity with labor laws?
- Have you supported payroll or benefits administration before?
- How do you prioritize multiple administrative tasks?
- What HR reports have you prepared in the past?
- Describe a time you resolved an HR-related issue.
- Are you comfortable working in a fast-paced environment?
