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Title
Text copied to clipboard!Document Management Associate
Description
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We are looking for a Document Management Associate responsible for organizing, archiving, and maintaining corporate documents. The role includes handling incoming and outgoing documents, digitizing records, and ensuring secure storage and easy retrieval of documents. The ideal candidate should be precise and thorough, capable of processing documents quickly and accurately, and familiar with document management policies and regulations. Proficiency in computer skills, especially document management systems, and good communication skills for collaborating with colleagues are essential. This position is key to the efficient operation of the company, as proper document handling contributes to legal compliance and smooth information flow.
Responsibilities
Text copied to clipboard!- Receiving, organizing, and archiving documents
- Digitizing documents and maintaining electronic records
- Adhering to and applying document management policies
- Ensuring secure storage of documents
- Coordinating with other departments for document handling
- Guaranteeing document retrievability and accessibility
- Preparing regular reports on document management status
- Assisting during audits
- Preparing documents for disposal according to policies
- Participating in the implementation of new document management systems
Requirements
Text copied to clipboard!- At least secondary education
- Experience in document management preferred
- Good computer skills, especially in document management systems
- Precision and thoroughness
- Excellent organizational skills
- Reliability and responsibility
- Good communication skills
- Ability to work in a team
- Knowledge of data protection and document management regulations
- Problem-solving skills
Potential interview questions
Text copied to clipboard!- What experience do you have in document management?
- Which document management systems do you know?
- How would you ensure document security?
- How do you handle time-sensitive documents?
- What steps would you take during an audit?
- How would you organize document archiving?
- How do you handle confidential information?
- Which computer programs do you use regularly?
- How would you solve a document retrieval problem?
- How do you keep document management policies up to date?
