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Title
Text copied to clipboard!Personnel Specialist
Description
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We are looking for a Personnel Specialist to join our Human Resources team and support the daily operations of our HR department. The ideal candidate will be responsible for maintaining employee records, assisting with recruitment and onboarding processes, and ensuring compliance with labor laws and company policies. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.
As a Personnel Specialist, you will play a key role in supporting the employee lifecycle, from hiring to offboarding. You will collaborate with HR managers and other departments to ensure a smooth and efficient HR process. Your responsibilities will include updating HR databases, preparing HR documents, coordinating training sessions, and responding to employee inquiries. You will also assist in payroll preparation and benefits administration.
To succeed in this role, you should have a solid understanding of HR practices and labor legislation. Experience with HR software and systems is a plus. Strong communication and interpersonal skills are essential, as you will be interacting with employees at all levels of the organization.
This is an excellent opportunity for someone looking to grow their career in Human Resources and contribute to a dynamic and supportive team environment.
Responsibilities
Text copied to clipboard!- Maintain and update employee records in HR systems
- Assist with recruitment, interviews, and onboarding processes
- Prepare HR documents such as employment contracts and new hire guides
- Coordinate training sessions and employee development programs
- Ensure compliance with labor laws and internal policies
- Support payroll and benefits administration
- Respond to employee inquiries and provide HR support
- Assist in performance review and appraisal processes
- Generate HR reports and analytics as needed
- Collaborate with other departments to support HR initiatives
Requirements
Text copied to clipboard!- Proven experience as a Personnel Specialist or similar HR role
- Knowledge of HR practices and labor legislation
- Familiarity with HR software and databases
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
- Ability to handle confidential information with discretion
- Bachelor’s degree in Human Resources, Business Administration, or related field
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office Suite
Potential interview questions
Text copied to clipboard!- Do you have experience working with HRIS systems?
- How do you ensure accuracy when managing employee records?
- Can you describe your experience with recruitment and onboarding?
- How do you stay updated on changes in labor laws?
- What steps do you take to maintain confidentiality in HR tasks?
- Have you supported payroll or benefits administration before?
- How do you handle multiple HR tasks with tight deadlines?
- Can you give an example of a time you resolved an employee issue?
- What HR metrics have you tracked or reported on?
- Why are you interested in this Personnel Specialist role?
